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Faculty Senate Budget Committee Meeting
Monday October 14, 2002
University Center 203

MINUTES prepared by Lou Gross Approved at Nov. 11, 2002 meeting

Members Present: Davis, Dewey, Greenberg, Gross (Chair), Hedrick, Mulkey, Reed

Members Absent: Davies, Lyons (on leave), Nugent, Reidy, Scheurer

I. CALL TO ORDER, 3:35pm

Agenda was approved as distributed.

III. The minutes of the September 23, 2002 Committee meeting were approved.

IV. Reports.

1. Gross presented a brief summary of the September 24 Executive Planning and
Budget Committee meeting, mentioning specifically the difficulties pointed
out by VP Dwayne McCay in obtaining accurate accounting information on F&A
associated with research awards and the suggestion by Dr. McCay to combine
pre- and post-award operations in one office. A summary of the possible
raise process for this year was also discussed, though no decisions had
been reached.

2. Davis handed out a variety of new materials which summarized both the
UT System and UTK Campus budgets for this year. Also included was a glossary
of terms used in the documents. Discussion was held on several points
associated with these documents including: differences between different
units (e.g. UT Memphis generates $17M in Tuition and Fees while receiving
$100M in State appropriations, which contrasts greatly with the ratios
at other units); it was not clear when departments would get a revised
budget for this academic year; is there a place where money is "parked"
from year to year and if so where is it accounted for; where did money
for new lines come from; if a unit doesn't spend all the money available
on salary raises, can it be used to create new faculty lines. It was clear
that there is still a good deal of confusion among academic units as to what
the available budgets are for operating expenses.

3. Reed gave a report on the activities of the F&A Task Force and mentioned
several options the group is discussing on how F&A might be distributed.
These include (a) a fixed amount to the General Fund and the remainder
distributed to generating units; (b) 60% to the General Fund and 40% to the
generating units (the basis of the GAO allocation). Regarding space, F&A
recovery is possible to use on debt recovery for new buildings, but they
do not advocate charging space on a square footage basis to contracts as
is done at other universities. Regarding allocations, the group prefers
flexibility at department level with some minimum allocated to PIs and
some agreement as to exactly what items are covered by F&A centrally and
at department level.

V. Old Business

1. Discussion of the Summer School policy statement and the various
responses was held and the Committee decided that a resolution should
be drafted, sent around to all members to consider before the full Senate
meeting and President Combs should be notified that it was likely a
recommendation from the Committee would be made at the Oct 21 Senate
meeting. A copy of the resolution which was later agreed upon by e-mail
vote of the Committee is attached below.

2. A brief discussion of modifications of current procedures on campus
related to financial matters that would help faculty excel was made and
it was requested that Dean Michael Blackwell be informed about the
Committee's interest in the activities of the Streamlining Committee
he is chairing, and that he possibly be invited to a future meeting.

VI. New Business





Faculty Senate Resolution
October 21, 2002

Whereas shared governance and the bylaws of the Faculty Senate call for
faculty involvement in decisions affecting academic policy and faculty welfare;

Whereas the Faculty Senate was not involved in the recent changes in summer
school policy;

Whereas these summer school policy changes impact faculty teaching of
summer school courses and, hence, affect students who in some programs must
enroll for summer courses and for which summer school can ensure an earlier

Whereas the University collects fees from students who enroll in
dissertation hours and faculty paid on a nine month basis are not currently
compensated for student academic program committee duties during the summer;

Whereas policies regarding faculty summer pay should be based upon
reasonable compensation and the consistent history of summer school to
generate income for the University far above the associated direct
instructional costs;

Resolved, by the Faculty Senate of The University of Tennessee, Knoxville
Campus, that:

1. All aspects of a new summer school policy shall be placed on hold
until a task force, acting on established guidelines for shared governance,
reviews the policy and makes recommendations for any changes;

2. This task force shall consist of at least an equal number of
faculty members as administrators;

3. Faculty members serving on the task force shall be recommended by
the appropriate Faculty Senate committees or leaders;

4. Faculty pay for teaching in summer school shall be based upon
an appropriate percentage of the faculty member's regular salary, rather
than limited by a single salary cap assigned for all; and

5. The task force is urged to consider possible policies to appropriately
compensate faculty members who are actively working on student committees
during the summer months for which they are not presently compensated.


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