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Pauline Bayne introduced the new officers: Ken Kenney, President-elect; Thomas Hood, Parliamentarian; Charles Pfleeger, Secretary.

Charles Pfleeger introduced the new Senators.

Pauline Bayne announced that the list of dates for Senate meetings and Executive Committee dates was printed on the back of the agenda.

The Chancellor's annual report will be given Tuesday 14 October 1980 in the Hermitage Room.

LeRoy Graf made an appeal for generous contributions to the Campus Chest, basing his appeal on the problem of public image for the university community.

The minutes of 14 July and 21 July were approved as distributed.

This committee presented a resolution calling for expanded use of the category "Employee and dependents" (presently used only for families where both spouses are University employees) to include single parent families. The resolution was passed.

Russell French reported that the Financial Exigency Plan as reviewed this summer had been questioned by University legal counsel. They noted that in certain cases, length of notice due a faculty member was less than specified in the Faculty Handbook. The Financial Exigency Plan committee revised section 8.1 to provide a minimum of three months notice to faculty members in their first year, six months to those in their second year, and twelve months normal but possibly reduced to six months when necessary on a decision from the Chancellor in consultation with the Executive Committee to faculty in their third and later years of service at the University.

Homer Fisher reported that there was to be a $2.75 million impoundment of state resources to UTK, although the formal notice had not yet been received in writing. He noted that higher education, which makes up only 19% of the state budget, was made to bear 40" of the state's budget impoundment. The campus can cover part of this by delaying minor construction or renovation, by using a part of a reserve carried forward from previous years, and by restructuring student fees. However, a part of the cut will have to be borne by the administrative and academic units. He predicted that approximately $700,000 of the $2.75 million will have to be covered by the administrative and academic units. There will be a joint meeting of the Executive and Budget committees on Monday 13 October at 3:00 p.m. in the Law School Lounge to consider the impoundment.

Several Senators asked to consider the issue of the Financial Exigency Plan. After discussion, Hood moved that the Faculty Senate endorse the revision to section 8.1 as presented by the Financial Exigency committee. The motion was seconded and passed.

L. Evans Roth presented the report from the Graduate Council. He announced the review of the program in Ecology. He also noted that the Graduate School places primary emphasis of dissertation and thesis format with the student's committee. The Graduate School simply does not have the time to read each word of the document for grammar, spelling, and punctuation.

Walker expressed concern over the College of Business proposal to waive the written examination requirement for certain MBA candidates. He moved that that section (on page 1 and in Appendix A) of the Graduate Council report be separated. The motion was seconded and passed. The remainder of the report was approved. Humphreys moved to remand the separated section to the Graduate Council for further clarification and substantiation. The motion was seconded and passed.

Ken Kenney presented a proposed amendment to the Bylaws for vote at the next meeting.

The Educational Policy Committee recommendations on the Public Service Long Range Plan were passed as presented. The Educational Policy Committee review of the Continuing Education Long Range plan were received. Among the recommendations was one for substantial revision/rewriting to the plan. Humphreys moved to charge the body that will rewrite the plan to consider the comments of Dickson McLean. The motion was passed. The review of that plan was endorsed by the Senate by a vote of 34 aye, 0 nay, 12 abstain. In view of the lateness of the hour, Hood moved that the review of the Affirmative Action plan be made the first item of business after approval of the minutes at the next Senate meeting, 3 November 1980. The motion was seconded and passed.

Minutes for the meeting of 6 October 1980 were approved as distributed.

The document, "Review of the Long-Range Strategic Plan for Affirmative Action" was brought to the attention of the Senate. Recommendation 1. from that document was passed by the Senate.

On recommendation 2., Landen moved that section 2.2 (1) (c) be amended to read "black faculty until the population matches that of graduates with the appropriate terminal degree in the field". The amendment was seconded and passed. Graf moved that in section 2.2 (5) the phrase "in other areas of the University" be stricken. The motion was seconded and passed. The entire recommendation 2 as amended was passed.

Recommendation 3. was passed as presented.

On recommendation 4, Billen moved that section 4.1 be amended to read "... portion of its budget, following consultation with the appropriate Senate committee or committees, for the accomplishment ..." The motion was seconded but defeated. Section 4.1 was defeated; sections 4.2, 4-3, and 4.4 were passed. On section 4.5, Landen moved to amend the language by deleting the phrase "... to determine the reasons for the apparent lack of results ..." The amendment was passed. Section 4.5 was passed as amended.


Allison asked that those who rewrite the plan examine it to see if reference to "racial and sexual harassment" needs to appear as frequently as it does in the current plan, Haskins moved to amend the plan so that the specific groups mentioned in the plan--blacks, females, handicapped, and older people--be incorporated into the language of the rest of the plan. The amendment was seconded but failed.

Bayne noted that there will be a steering committee, containing two Senators, to amalgamate and prioritize the full set of strategic plans, The Executive Committee still has the charge to review the process of planning that resulted in the University Strategic plans, Ebersole noted that in spite of the oversight committee to prioritize, there are some legally binding commitments from federal and state statutes, such that certain areas--particularly in the field of affirmative action--already have an established priority.

Humphreys moved that the Senate defer approval of the strategic plan as a whole 'until it is rewritten, given the large number of changes that the Senate wanted to see, The motion was seconded and passed.

Hood moved that the Senate next consider the UTK enrollment limitation plan. The motion was seconded and passed.

Herndon, Norman, Kenney and Aldmon explained the program under which UTK would voluntarily reduce its enrollment by a substantial amount, such as 1000 students. THEC has agreed to support the University for any loss in student fees or allocations due to enrollment reduction, At present no plan for the limitation has been produced. The University administration wants to create a committee to study various factors by which enrollment can be limited, and to make recommendations regarding the feasibility of limitation, and the criteria that should be used. Hood moved that the Senate endorse the concept of enrollment limitation and refer further study to the committee as described. The motion was seconded and passed.

Bayne reopened the issue of the College of Business's proposal to replace a written comprehensive examination by demonstration of ability to solve certain kinds of problems and to integrate the concepts of the various disciplines embodied in the curriculum of the program. Bayne directed the attention of the Senate to written materials prepared by the College for study by the Senate. Landen moved that the Senate approve the proposal, as stated in the Graduate Council report of 17 July 1980. The motion was seconded and passed.

Bayne presented a slate of additional names from the Committee on Committees to serve on certain Senate committees (distributed with the Agenda). These recommendations came in the form of a motion from the Committee. The motion was passed.

Bayne announced that there will be a meeting of the Faculty Senate on December 1, 1980, at 3:15 pm in the Shiloh Room of the University Center.

LeRoy Graf announced that the Campus Chest campaign exceeded its goal, and he asked the Senators to thank their units for supporting the project.

The minutes of 3 November 1980 were approved as distributed.

Adjournment Thomas Hood moved to set the time for adjournment of this meeting for 4:45 p.m. The motion was seconded and passed. Undergraduate Council

Ralph Norman presented the report for the Undergraduate Council. He first raised an item from the meeting of 29 May 1980 at which the council approved grades of B+ and C+ for undergraduate students. The university administration had wanted additional time in order to consider the cost of this action. He reported that a goal of the administration was to add this item to the comprehensive student data base being developed, but that students data base was years from being operational. Therefore, the administration felt that it could afford the expense of adding these grades now. Norman presented the recommendation of the Undergraduate Council. The recommendation was approved as presented. In his report on the meeting of 9 October 1980, Norman brought the attention of the Senate to the new course in English composition specifically for students who do not pass English 1010. The recommendations of the Undergraduate Council were approved as presented.

Graduate Council

L. Evans Roth presented the report for the Graduate Council meeting of 9 October 1980. He directed the Senators to observe a number of points. First, the Council recommended that up to 15 hours transfer credit be allowed for students pursuing the M.S. degree in Speech and Theater as a second masters. Second the Council recommended that the program in Radiation Biology be dropped. The Council took no action on a proposed Ph.D. in Food Technology and Science. Finally, the Council reported that it is considering raising the number of 5000-level hours required for the master's degree from 50% to 75% of the hours required. The recommendations of the council were approved as presented.

World's Fair Coordinating Committee

Trudy Banta shared with the Senate a plan for a coordinating committee on the 1982 World's Fair. The committee was established by Chancellor Reese as a forum for the exchange of information regarding the World's Fair.

By-Laws Amendments

Ken Kenney opened discussion on two proposed By-Laws amendments presented at the meeting of 6 October. The first amendment called for the abolition of the Public Service Council. He stated that the Educational Policy Committee can do the work of the Public Service Council and, in fact has done so for the past few years. The amendment was passed.

The second amendment was to expand the membership of the Educational Policy committee, by adding more designated members, reducing the number of undesignated members, and eliminating the secretary of the committee as a voting member. The amendment was passed.

Legislative Committee

Bernard Silverstein expressed thanks to the Senate for its support of a meeting of legislative candidates before the election in November. He said that all winning candidates were present, and there was also good attendance among faculty and students. He presented three resolutions for Senate consideration. The first resolution called upon the state administration to return impounded funds, to restore the budget base, and to make any future impoundments proportionate to allocations by the state. The resolution was endorsed by the Senate. The second resolution called upon the state administration to fund mandated salary increases fully. Graf moved to amend the resolution by addition of the phrase "if salary increases are mandated". The amendment was passed. The resolution as amended was endorsed by the Senate. The third resolution concerned salary increases. Silverstein presented three editorial corrections: In the first section, "During" should be replaced by "Over". In the second section beginning whereas, 5.58% should read 5.78%. In the third section beginning whereas, the spelling of "eroding" should be corrected. The resolution as corrected was endorsed by the Senate.

Meeting of Senate Representatives of State-Supported Universities

Pauline Bayne reported on a meeting 22 November 1980 for Faculty Senate representatives of all Tennessee state-supported universities. They drafted three resolutions for endorsement by the senates of their respective institutions. These called for a raise in the per-student appropriation to the average of schools in the southeast region, full funding of the formula, and full funding of any mandated salary increases. Graf moved to endorse the resolutions. The motion was carried.

Ad Hoc Committee on Enrollment Limitation

Ken Kenney presented the skeleton of a plan for planned reduction in enrollment. He stressed the need of the administration for a great deal of flexibility in dealing with this new situation. The administration will return to the Senate in one year with a more detailed plan for limitation of enrollment. Furthermore, the administration will provide a written report on the operation for 1981.

McLemore moved to delete the term "etc." from section 1b. The motion was seconded and passed. Hood moved to extend the meeting-time through the end of this issue. The motion was passed.

Auxier moved that in Section 5, in computing an undergraduate grade point average, all grades be counted except up to 12 hours of repeated courses in which the last grade received will be counted. The motion was seconded. Wickham moved to refer this item to the undergraduate council. The motion to refer was seconded and passed. The proposal as presented was then considered and passed.

Several corrections were presented to the minutes of 1 December by the Secretary. The names "Ashdown" and "Lasater" should be removed from the names of members absent. The word "winning" should be inserted into the second sentence under "Legislative committee", to read, "He said that all winning candidates were present..." In the second paragraph under "Ad Hoc Committee on Enrollment Limitation", the motion from McLemore to delete the term "etc." from section 1B was seconded and passed. In the first paragraph of that section, there should be an extra sentence, "Furthermore, the administration will provide a written report on the operation for 1981." Finally, in the last paragraph of that section, the motion labeled as from Lasater was from Auxier. The secretary is duly apologetic. The corrected minutes were approved as presented.

Recommendations (as previously distributed by the Student Affairs committee) were briefly discussed and accepted.

The Executive Committee report was accepted as presented, There was a question on clarification on the membership of the Undergraduate and Graduate Councils. The president announced that a committee on this matter was being formed.

A ballot with nominees for positions on the Committee on Committees was distributed, and Senators were instructed to vote during the meeting, and leave their ballots upon exit. There were no nominations from the floor.

The Development and Alumni Relations committee brought a resolution to the Senate, expressing thanks to various people for their support in the Tennessee Tomorrow campaign, The Senate voted 65 aye, 0 nay, to consider this resolution in spite of its not having been distributed with adequate notice. The resolution was passed.

The Library Committee brought a resolution to the Senate expressing support for funds being provided during fiscal 1981-82 for preplanning money for the library design. The senate voted 64 aye, 0 nay, to consider this resolution in spite of its not having been distributed with adequate notice. The resolution was passed.

Michael Johnson distributed a set of proposed revisions to the UTK Faculty Handbook. The recommendations are for faculty consideration over the next month, and they will be considered at the next Senate meeting, 16 February 1931, If there are questions during the next month, Senators may call either Michael Johnson or Roger Swagler.

L. Evans Roth presented the report from the Graduate Council meeting of 20 November 1980. He brought the attention of the Senate to the new PhD program (proposed) in Food Technology. He also indicated that this was the first PhD program to be proposed in some time, and might also be the last for some time. The Council deferred action on a proposal that would limit to 1/3 the proportion of 3000 and 4000-level hours that could be included in a graduate program. The item on creation of a Statistics Center drew some comment. The interpretation of Senate endorsement of the action of the Council was defined by Roth to mean the Senate endorses the approval of this idea given by the Graduate Council; however, the Senate does not necessarily recommend this idea for new funding. The course changes considered at the meeting of the Council were not included with the minutes, and so they will not be voted upon at this meeting, All items in the Council report were approved by the Senate, excepting the course changes.

DEVELOPMENT AND ALUMNI RELATIONS COMMITTEE

Darrell Holt presented an interim report for the Development and Alumni Relations Committee to inform Senators of the work of the committee. He identified three major questions that the committee is currently addressing: (1) What are the tasks that a faculty committee on development and alumni relations can reasonably undertake? (2) What should be the priorities among these tasks? (3) What should be the mechanisms to complete the tasks? Comments from the floor included a questions of the relations of Tennessee Tomorrow to the Development and Alumni Relations Committee (answer: Tennessee Tomorrow is a systems-level system-wide fund-raising campaign). Suggestions for activities for the committee were to ask alumni for support for the new library building campaign, and to provide alumni with some tangible value to their support--such as a short course.

LIBRARY COMMITTEE

LeRoy Graf presented the problem of the Library as trying to maintain an adequate library in the face of inflation. Because of rapidly escalating costs, in order to keep up in the serials and periodicals, the library would need an increase of $200,000; in fiscal 1980-81 the library received an increase for all items of $75,000. Graf asked for a sense of the Senate that a significant portion of the February meeting be dedicated to presentation and consideration of the library issue. The motion was seconded and passed.

UNDERGRADUATE COUNCIL (OLD BUSINESS)

Ralph Norman presented the report of the Undergraduate Council meeting of 12 November 1981 (which was deferred from earlier in the meeting due to a scheduled late arriv[al] of Norman). The recommendations of the Council were passed.

Henry Fribourg moved that the Executive Committee be charged to investigate the appointment of individuals at high salaries to UT systems posts in time of financial stringency, and to report to the Senate, Finger questioned whether affirmative action procedures had been followed, and Fribourg incorporated that into the charge to the Executive Committee. The motions was seconded and passed. Bayne reported that the Counselors to the President had already indicated their concern to the President, and had been informed that a recent appointment was a temporary, noncontinuing appointment.

Clint Allison indicated that in 1976 the Senate passed a resolution urging that the new Arts and Architecture building be named for Buck Ewing. He raised the issue again since the building is nearing completion. Bayne said that the Executive Committee will follow through with this issue.

(1) Lewis Donelson (Finance Commissioner of the State of Tennessee) and Wayne Brown (Chairman of THEC) will hold a public meeting Friday, 20 February 1981, in G2 Stokely Management Center. The topic of their discussion will be the projected budget for 1981-82.

(2) Imogene Posey is soliciting recommendations for President-Elect and the Faculty Counselors to the President for election by the Faculty Senate. Suggestions should be directed to her at 633 Stokely Management Center.

(3) There is presently no intention to call a special meeting of the Senate for 9 March 1981.

(4) Members of the Committee on Committees were announced by the Secretary. These people are Hugh Jaynes, Charles Farmer, Thomas Quinn, Daniel Billen, Norman Dittrich, Jack Haskins, Nancy Lay, Jerry Stoneking, Priscilla White, Douglas Wickham, Jacqueline Elliott, Mary Ann Wood-Pentz, Thomas Hood, Robert Bassett, Michael Pemberton, Barbara Reid, Ken Kenney, William Haynes, David Harrison, Frank Collins, and Fred Hopkins.

Minutes of the meeting of 19 January 1981 were approved as distributed. The minutes of the meeting of the Executive Committee of 26 January 1981 and 2 February 1981 were approved as distributed.

Thomas Hood moved that the time of adjournment be set at 4:45 pm. The motion was seconded and passed.

L. Evans Roth presented the course change portion of the report of the Graduate Council meeting for 20 November 1980. [The portion of the report other than course changes was approved separately by the Senate at its January meeting.] The curricular changes were approved as presented.

LeRoy Graf presented a report for the Library Committee. The purpose of the report was to outline the current situation of the libraries and to obtain the sense of the Senate regarding future library activities.

Graf indicated a number of changes that are in progress on the library problems. There is an ongoing review of serials, with the intention of culling unnecessary duplication. For some serials, microfilming in lieu of binding is being used. Some serials are being canceled, and next year a more comprehensive review and elimination will occur. The library is intensifying its development efforts, since it is the obvious university unit with no alumni uniquely its own. Finally, the library is doing more sharing of resources (albeit at a distance) with other institutions. Graf highlighted that the problem is one of accelerated inflation, coupled with limited University funding by the state; there is no local scapegoat that can be blamed.

On behalf of the Library Committee, Graf moved that the Senate adopt the following three resolutions.

(1) That the Faculty Senate go on record recognizing the need and supporting the actions which that Library must take to reduce the percentage of the total budget spent for serial publications, it encourages all faculty members to support the Library in these necessary actions, and it encourages the University administration to continue to ensure maximum support for Library acquisitions.

(2) That the Faculty Senate encourage the UTK administration to give development efforts for the Library.

(3) That the Faculty Senate charge its Legislative committee to prepare a position paper on tax reform for consideration and possible adoption by the Faculty Senate.

Resolution (1) was seconded and passed as presented. Thomas hood moved that resolution (2) was overly vague and should be referred back to the committee. The motion failed for want of a second. The resolution was then seconded and passed. Resolution (3) was seconded and passed as presented.

John Snider presented information from the Budget Committee.

fiscal year 1981 pre-impoundment	$54,600,000.
f.y. 81 after impoundment	51,900,000.
governor's f.y. '82 budget request	55,700,000.

The governor's request includes approximately $3,000,000 from an increase in student fees: a 15% increase for in-state students, and a 25% increase for out-of-state students. On behalf of the Budget committee, Snider moved the adoption of the following resolution. Landen moved that the rules of the Senate be suspended to allow consideration of this item not distributed in advance. The motion was seconded and passed.

Resolution on Public Awareness

WHEREAS, it is increasingly apparent that many citizens of Tennessee have little knowledge of the educational, research, and public service activities of the University of Tennessee; and

WHEREAS, the University of Tennessee has assisted and must continue to assist in the economic development and cultural growth of Tennessee; and

WHEREAS, the University of Tennessee has the specific mission of making higher education available to qualified citizens of the State; and

WHEREAS, many do not understand the difficulties faced by higher education in continuing to provide all functions and services that have come to be taken for granted;

NOW, THEREFORE, Be it resolved that the UTK Faculty Senate, on behalf of the faculty of the University of Tennessee, Knoxville, encourages the system and campus administrations, working with appropriate faculty representatives, to develop and implement a coordinated program designed to increase public knowledge and awareness, of state-supported higher education in Tennessee.

McLean moved to amend the last sentence to read "... awareness of the value and significance--for the citizens of the state--of state-supported ..." (change in italics). The amendment was seconded and passed. Young moved to amend the same sentence, replacing "state-supported" by "state-assisted." The amendment was seconded and passed. Mellor moved to amend the section to read "the value and significance--for the citizens of the state--of the University of Tennessee in the system of state-assisted ..." The motion was withdrawn.

1. Preference forms for membership on Senate committees for 1981-82 will be distributed shortly. Senators (including ones whose term of Senate membership will expire this summer) should return their forms promptly.

2. A candidate for Secretary to the Faculty Senate is being fervently sought. Anybody who has any suggestions should speak to Pauline Bayne immediately.

3. The Executive Committee meeting for 20 April will be held on 27 April instead.

4. The accreditation team for UTK's accreditation is on campus now until Wednesday 8 April. They may contact members of the Faculty Senate for part of their analysis. Senators who can should arrange to be available during these days in case they are called.

5. The Tennessee Higher Education Commission will hold a hearing on 23 April at 1:00 pm in the Auditorium of the University Center on student fees.

Minutes for the meeting of 16 February 1981 were amended to show the time of adjournment as 4:47. They were approved as corrected.

Pauline Bayne presented the report of the Executive Committee meeting of 2 March 1981. Significant items highlighted were a letter to Jack Reese noting the 1976 request of the Faculty Senate for the new Art and Architecture building to be named for K. Ewing, and a meeting of statewide faculty senate presidents.

Imogene Posey presented the slate of officers for 1981-82. Nominees are for president-elect: Lee Humphreys, Kenneth Walker; for University Counselors: Patrick Carney, Norman Dittrich., John Finger, Maureen Groer, Thomas Hood, and Hughes Jaynes. There were no nominations from the floor. The slate of nominees was accepted by acclamation. Ballots will be distributed shortly; they are to be returned by May 1.

The report from the Faculty Affairs committee on proposed changes to the faculty handbook, was deferred until the meeting of May 4.

Harvey Carruth spoke on the proposal under consideration by the General Assembly concerning the state assumption of the employee portion of the retirement program. He noted two major shortcomings of the bill as it now stands: (1) there is no provision for refundability, which is a hardship for persons who leave their jobs before the 10-year point at which vesting occurs, and (2) for all employees, this produces a loss of earnings, which affects the base salary on which return is calculated. This is especially serious for those close to retirement. Pauline Bayne noted that there is an amendment that allows indexing, a formula that overcomes some of the difficulty for those close to retirement. She noted that the amendment is likely to succeed.

Everett Myer, President of the Department of Higher Education of the Tennessee Education Association, spoke on problems of the bill with respect to public school (grades K-12) teachers. The salaries of these teachers are not fully funded by the state; for many, the local district pays a share of the salary, and the retirement contribution on that local share would not be paid by the state assumption of retirement costs. He estimated that it would cost Knox County an extra $1.2 million to pay the local portion of retirement. He also said that there are some teachers in non-state retirement programs (to which they belonged prior to the state retirement system for teachers and in which they have chosen to remain); the state has not arranged to pay retirement contributions for these employees.

Pauline Bayne said that she had asked for a representative from AAUP to be present at this meeting, but none was able. She indicated that AAUP has presented a resolution, dated 14 March 1981, which notes that the proposed gain to employees from state assumption of retirement contributions falls well below the rate of inflation, and which calls for the state to supplement any salary plan to match the cost of living.

Ralph Norman presented the report of the Undergraduate Council for the meetings of 24 February and 11 March 1981. These meetings contained a new Ecology concentration in the B.A. in Biology; a new B.S. in Social Work degree (to be administered by the Human Services program); majors in Recreation, and Home Economics Extension and Community Services; a shift in the experimental early drop deadline in the College of Engineering, and a statement of the formal distinction between admission to the University and affiliation with a college.

Henry Fribourg remarked that the GED diploma needed to be considered in wording the statements of requirements for affiliation with a college. In response to a question, Ralph Norman indicated that a student admitted to the University but not affiliated with a college, is by default associated with the College of Liberal Arts. He said that the role of the Liberal Arts Advising Center needed to be clarified as it relates to students who do not intend to remain in Liberal Arts throughout their undergraduate career.

Carl Wagner moved to amend the Undergraduate Council activity on page 5092 to delete the phrase "or a course in college-level algebra" in section (2) of the regulations for Liberal Arts. The motion was seconded and passed.

Henry Fribourg moved that the Undergraduate Council present appropriate clarifying language to the Senate by the Fall (1981) regarding affiliation requirements for students presenting GED diplomas for entrance. The motion was seconded and passed.

Ralph Norman indicated in response to a question that any stylistic changes to the requirements for affiliation be sent to Pam Hindle with a copy to William Miller.

Henry Fribourg moved to separate from section (c) at the bottom of page 5052 through the first paragraph of page 5053 and table this portion pending further discussion. Pauline Bayne called for the quorum, which failed. Lacking a quorum, the meeting was adjourned at 5:03, with the items on the agenda to be continued on 4 May 1981.

1. Committee preference forms for 1981-82 should be filed with Ken Kenney as soon as possible.

2. Senators are encouraged to send letters to their legislators urging preplanning money for a new library building and noncontributory retirement.

3. There will be a Senate meeting on Monday 25 May 1981. An advance agenda was distributed with this packet of materials.

The minutes of 6 April 1981 were corrected as follows. The term "Arts and Architecture building" was revised to "Art and Architecture" in the second paragraph of the section titled MINUTES. In the Nominating Committee section, the phrase "University Counselors to the President"--lines 2-3 should read "University Councilors". The minutes were approved as corrected.

The meetings of the Council for 24 February and 11 March 1981 were considered, as they were items of unfinished business from the previous Senate meeting. In response to a question from Henry Fribourg at the previous meeting, Ralph Norman related a conversation with Ken Monty regarding the inclusion of Plant and Soil Science in the Ecology program. Fribourg announced he was withdrawing his objection of the previous meeting. Norman indicated that he has revised statements on admission to the University and affiliation with a college that take into account students with GED diplomas; he intends to bring that language to the Senate at the first meeting in the fall. The actions of the Undergraduate Council were endorsed by the Senate.

L. Evans Roth presented the report for the meeting of 22 January. The minutes carry a report from the Graduate Catalog committee, and a recommendation for a new graduate program in Life Sciences. Roth reported that it was the intention of the Office of Graduate Studies and Research to present no new graduate programs for some while. The actions of the Graduate Council were endorsed by the Senate.

Imogene Posey presented the names of people elected for office for 1981-82; President-elect: Ken Walker, University Councilors: Norm Dittrich, Maureen Groer, Thomas Hood.

The Library Committee presented a resolution expressing appreciation of Ms. Olive Branch on her retirement. The resolution was approved by the Senate.

A proposed By-Laws amendment concerning the Rhodes and Foreign Scholarship Committee was distributed with the materials for this meeting. It will be voted on at the 25 May meeting.

Michael Johnson presented a revised set of changes for the Faculty Handbook. Allison moved that in item 19 the list of exact positions be included as a footnote. The Systems-level positions for which the Faculty Senate should be involved and/or consulted are President; Executive Vice President; Vice Presidents for Academic Affairs, Health Affairs, Continuing Education, Business and Finance, Agriculture, Urban and Public Affairs, and Administration; and any newly created position of similar rank or responsibility. At the campus level, representatives of the Faculty Senate should be involved and consulted in the appointment for the following positions: Chancellor; Vice Chancellors for Academic Affairs, Administration, Graduate Studies and Research, and Student Affairs; Deans of Graduate Studies and Research, Continuing Education, and Admissions and Records; Ombudsman; Assistant and Associate Vice Chancellors; and any newly created position of similar rank or responsibility. The motion was seconded and passed. Fribourg moved that the phrase "work space" be added to the list of example benefits in item 27. The motion was carried. Johnson corrected a typographical error in #31: "75" should read "70". The changes presented, as amended, were approved by the Senate.

A resolution for action on part-time faculty will be considered at the meeting of 25 May.

Ken Walker asked if the change in deductible amount on University group health insurance from $100 to $150, announced in a recent letter from President Boling, had been considered by the Fringe Benefits Committee. He was told that the committee had been informed of the change before it was accomplished.

Lawrence Taylor moved that the Senate charge the Undergraduate Council to reexamine the policy under which undergraduate students may repeat courses. The motion was seconded and passed.

C. Jeffrey Mellor asked for the sense of the Senate regarding the desirability of holding all meetings in the evening. The vote was 2 in favor, all others against evening meetings.

Michael Johnson presented a memorandum recommending the mandatory evaluation of teaching. The form of the evaluation would not be fixed, but would be open for departments to design their own evaluation materials, with University support for monitoring, for administering, and for using the data derived from the evaluation. The proposal is for discussion and vote at the meeting on 13 July 1981.

The Fringe Benefits committee announced a series of seminars for retiring employees to help them project retirement income. The sessions will be planned during Fall quarter and Winter quarter (1981-82) for trial meetings, with the full seminar being made available during Spring 1982. Information about the seminars will be made available in the Faculty Senate Newsletter and the Chancellor's Newsletter.

Douglas Wickham presented a report (previously distributed) on the status of part time faculty. Currently the administration is gathering information, by means of interviews, on part time faculty. The interviews are being conducted by Ralph Norman and Trudy Banta, who may be contacted by any interested part time faculty members.

The last paragraph of the report was a recommendation that "The Senate urges implementation of regular faculty status as described in the report for those qualified persons whom the University can hire on such basis." The recommendation was approved by the Senate.

Michael Johnson opened discussion of the proposed changes to the Faculty Handbook. Two memoranda--"Remarks on Proposed Faculty Handbook Changes" by Ralph Norman and "Discussion of Controversial Items in Proposed Handbook Revisions" by the Faculty Affairs committee--were referred to.

The first change was to require the University to count prior fulltime service as a part of the seven year probationary period. After considerable discussion, Allison moved amending the language in the memo from the Faculty Affairs committee by inserting after "nor ... shall it exceed 4 years at UTK" the phrase "unless a longer time is specified in a letter of appointment." The motion to amend was seconded and passed. The amended motion to limit the normal probationary period for someone with prior full time service to four years, was defeated.

The second change was to require a letter describing reasons for nonreappointment of a probationary employee. Arguments for and against this change are listed below.

Pro requiring a letter explaining reasons for nonreappointment:

1. Recommendations for or against tenure already contain careful analysis and reflection. Both the majority and minority viewpoints must be provided to the administration with the recommendation for or against tenure. A letter of explanation could be readily constructed from these arguments.

2. A legal action can be filed forcing the University to divulge such evidence as the dossier of materials recommending for or against tenure.

3. The tenure consideration was likened to a jury decision, in that it is known that juries decide by emotion, by bargaining, by pressure from fellow jurors; the decisions rendered are not always the reflection of a reasoned reactions to the evidence.

4. An analogy was drawn to a Supreme Court opinion, where both the majority and the minority opinions are summarized in careful, thoughtful analyses, carefully written by the justices.

Con requiring a letter of explanation:

1. Concern from the administration for avoiding legal entanglements will lead to simple, vague, or general reasons for nonreappointment.

2. With proceedings of this kind, there is a real potential for a defamation of character suit. Even if the person being denied tenure understands the reasons for his/her nonreappointment, the act of putting reasons for nonreappointment in writing is potentially damaging to the employee's future chances of employment elsewhere.

3. There is already an ongoing, annual review process for all employees, tenured and not. A decision not to tenure should not come as a surprise, but it should have been clearly and frankly discussed with the employee as apart of the annual review.

The minutes of 4 May 1981 were approved as distributed. The proposal on teaching evaluations identified in the minutes of 25 May 1981 will appear on the agenda for the meeting of 2 November 1981; prior to that time the information on teaching evaluation will be distributed to all faculty members. The minutes of 25 May 1981 were then approved.

Discussion on the proposed changes to the Faculty Handbook continued as it was at the time of conclusion of the last meeting. After substantial discussion, the vote on the position of requiring a statement of reasons for noncontinuation of a terminated employee was taken. The Senate voted to endorse the recommendation of its subcommittee to require such reasons in writing be provided.

The vote on the third change was also approved by the Senate, thereby endorsing the Faculty Affairs Committee recommendation.

The Bylaws committee recommended the change from the phrase "adding members" to the phrase "inviting consultants" in the original proposal for change in the role and scope of the Rhodes and Foreign Scholarship committee proposal to change the Bylaws. The rationale was that the intention of the committee was to draw upon the expertise of additional people when that was appropriate; the original language seemed to imply expanding the number of voting members on the committee. The Bylaws amendment, as amended, was approved by the Senate.

L. Evans Roth presented the report of the Graduate Council meeting of 12 March 1981. He indicated that the Council had a concern for the number of 3000-level courses being used by graduate students. As a result, the Council took action to require that 2/3 of each student's graduate course requirements be at the 5000-level or above. Walker moved to send the section on use of 3000-level courses back to the Graduate Council for further study. His reasoning was that the Council recognized a problem involving 3000-level courses, but sought to solve that problem by a restriction on both 3000- and 4000-level courses. The motion passed. The remainder of the report was approved by the Senate.

Roth then presented the report of the Graduate Council for 16 April 1981, which was approved by the Senate.

Ralph Norman presented the report of the Undergraduate Council for 23 April 19.81. He identified three components of the recommendations from the committee on writing: (1) that students take "freshman English" in their first year, (2) that the writing lab be reinvigorated, and (31 that courses be designated as "writing intensive" in which a substantial amount of student writing is required. Norman recommended that the departments recognize the additional burden placed on the instructor of a writing intensive course in terms of correcting student writing; Norman suggested that this extra burden be taken into account when the department attempts to balance the work loads of faculty members. Norman also indicated that this proposal was likely to be costly, although exact cost figures cannot be obtained, since it is not known how many students would be assigned to the writing lab. He requested that the report be approved as expressing the will of the Senate, to give direction to the administration for allocation of funds. He indicated that the administration would take this as a charge in principle,, and implement the program as resources become available, In any event, the program would not begin until Fall 1982 or later.

Gangloff moved that on page 5146 of the report, the titles of the two courses in Asian Studies be identified as "Beginning Modern Hebrew" and "Intermediate Modern Hebrew" [change underlined]. The word "modern" was omitted due to a clerical error. Fribourg moved that the section on academic honors-in the College of Law be returned to the Council for clarification, due to an apparent inconsistency in the wording of the report.

The report of the Undergraduate Council was approved as corrected, with the exception of the section on honors in the College of Law.

The Committee on Committees presented the proposed membership of Senate committees foe 1981-82. The membership was approved as presented.

The Executive Committee presented the nomination of Nancy Lay for Secretary for 1981-82. The nomination was approved.

L. Evans Roth presented the report of the Graduate Council for 21 May 1981. He indicated the concern of the Graduate Council for introductory courses having 5000-level numbers. He stated that, in the future, the Graduate Council would look very closely at 5000-level courses that do not have prerequisites. The action of the Graduate Council was approved as presented.

Ralph Norman presented the report of the Undergraduate Council for 28 May 1981.

W. Bruce Wheeler expressed concern about University Studies 1000-A Colloquy on Personal Education, a course proposed in the report of that meeting. Wheeler stated that the course is already planned for offering during Fall quarter. It is being recommended for students coming in this summer for orientation, and plans have been made and faculty have been recruited for running it. Wheeler moved to table this course because of its having been advertised before the Senate could act on it. The motion was defeated.

C. Jeffrey Mellor moved to separate this course from the rest of the report of the Council. The motion was seconded and passed. Kenneth Walker moved to allow the course to be taught during Fall quarter only as an experiment, and to report back to the Faculty Senate after that in order to obtain the full endorsement of the Senate for subsequent offerings. The motion was seconded and passed. John Finger moved to reduce the credits offered for this course from 4 to 2. The motion was seconded; the vote was tied, and the President broke the tie by voting against the motion, which was, therefore, defeated. The remainder of the report of the Undergraduate Council was approved as presented.