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Reservations Request

Please fill out the form below to REQUEST a room reservation. You will be contacted in one to two business days by the University Center Reservationist to complete your reservation. Your reservation is not complete until you receive confirmation from the reservationist that your event was successfully scheduled.

Certain events and all fund-raising activities may require the completion of a Solicitation Form, which must be approved by the Office of the Dean of Students at least seven (7) days in advance of the event. The requestor will be notified through e-mail if a Solicitation Form is required. Failure to submit a solicitation form, if required, will cancel your reservation.

See also: Reservations Policy

I. Sponsor Information

Contact Name
Last                          First
Organization/Department	Department Account Number (if applicable)
Phone Number	Fax Number
UT E-mail Address
Mailing Address
Street	City                                  State        Zip
Billing Address (if different)
Street	City                                  State        Zip

II. Event Information

Event Name	Date of the Event(s)  (mm/dd/yyyy)
Event Start Time  (hh:mm AM/PM)	Event End Time  (hh:mm AM/PM)
Estimated Attendance
Requested Rooms (Facility Rental Rates - where applicable) Check all that apply.	AV Equipment Needs (Equipment Rental Rates) Check all that apply.
Room 209 Room 216 Room 217 Room 218 Room 220 Room 221 Room 223-224 Room 225 Room 226 Room 227 Room 237 Room 315D Auditorium Ballroom Crest Room Executive Dining Room Hermitage Dining Room Shiloh Room Back Plaza Front Plaza Information Booth Banner Space Display Case Additional Details	None AV Cart Carousel Slide Projector DVD/VHS Combo Unit Easel Extension Cord Flip Chart PC Laptop Computer Microphone Multimedia Projector Overhead Projector Podium (with Mic) Podium (No Mic) Projection Screen Tabletop Lectern U.S. / State / UT Flags Other (Please Specify) Other

III. Food and/or Beverages

All food and/or beverages for event must be catered through UT Catering and Campus Dining (University Center 125 - (865) 974-2406).

IV. Agreement

By submitting this request for reservation you agree to the following:

• This request for reservation is for a University of Tennessee department, registered student organization, or other University entity.
• Changes must be submitted at least two business days before the reservation date.
• Cancellations must be submitted at least two business days before the reservation date. Failure to notify the Reservationist of a cancellation in advance may result in $20.00 per room service charge or temporary loss of reservation privileges.
• Charges may be associated with the use of an area in the University Center. These charges may include room rental, extended hours, custodial, staff, police, audio-visual equipment, telephone, etc. The University Center will make a reasonable effort to notify the requestor of charges for services requested.
• I agree to pay any and all fees or damages that may occur in relation to this reservation request.
• I have read, understood, and agree to abide by the reservation policies stipulated above and in the attached file . (Link opens in a new window.)

Disclaimers

The University of Tennessee does not discriminate on the basis of race, sex, color, religion, national origin, age, handicap or veteran status in provision of educational opportunities or benefits.

The University of Tennessee does not discriminate on the basis of sex or handicap in the educational programs and activities which it operates, pursuant to the requirements of Title IX of the Educational Amendments of 1972. Public Law 92-318; and Section 504 of the Rehabilitation Act of 1973, Public Law 93-112, and the Americans with Disabilities Act of 1990, Public Law 101-336, respectively.

This policy extends to both employment by and admission to the University. Inquiries concerning the Title IX and Section 504 and the Americans With Disabilities Act of 1990 should be directed to the Office of Affirmative Action, 2110 Terrace Avenue, The University of Tennessee, Knoxville, Tennessee 37996-3558 or call (865) 974-2498. Charges of violations of the above policy should also be directed to the Office of Affirmative Action.