The University of Tennessee, Knoxville

Office


Operating Guidelines

Voting membership shall consist of representatives chosen for three-year terms from the schools and colleges of the University granting baccalaureate degrees, one member of the ROTC faculty, and four students designated by the Student Government Association. Members shall be chosen in the spring term for terms to commence at the start of the next fall term. Representatives shall be apportioned among the baccalaureate degree granting units according to the average number of degrees granted during the prior three academic years, using the following table:

 
BACCALAUREATE
DEGREES GRANTED
TOTAL UNDERGRADUATE
COUNCIL REPRESENTATIVES
 
1-300
1
301-500
2
501-700
3
etc.
_

In the College of Arts and Sciences, representatives shall be apportioned among the Divisions of Social Sciences, Humanities and Natural Sciences. Members must (1) hold full-time or continuing part-time appointment with the rank of assistant professor or higher, and (2) perform academic duties consisting of at least half-time teaching, research, service or departmental administration. Ex-officio members (without vote) shall be the Assistant Provost of Enrollment Management, the Assistant Provost of Outreach and Continuing Education, the Dean of Libraries, the Director of the Center for International Education, the Chair of the Standing Committee on Advising, the Director of the Chancellor's Honors Program, and the Director of The Tennessee Teaching and Learning Center (or their designees). In addition, the administrative officer having primary responsibility for undergraduate curriculum in each college or school shall serve as an ex-officio member (without vote) of the Undergraduate Council if that person is not a college or school representative.

Faculty Senate Bylaws (Article III, Section 2.L)

Responsibilities of the Chair
The Chair will preside over the Undergraduate Council meetings. If the chair is unable to attend a meeting of the Council, the Vice Chair will serve in that capacity. In cooperation with the Vice Provost for Academic Affairs, the chairs of the Undergraduate Council standing committees, and the office of the Catalog and Curriculum Coordinator, the Chair shall prepare an agenda for such meetings. In matters before Council that require a vote, the Chair shall cast the deciding vote in the event there is a tie. In consultation with the Vice Provost for Academic Affairs, the chairs of the Undergraduate Council standing committees, the Student Government Association president, and the membership, the Chair shall make assignments to all standing committees of Council in a manner that ensures broad representation of colleges. He or she may also solicit Council members to serve on ad-hoc committees as needed. The Chair shall serve as an ex-officio (non-voting) member of all standing committees of Council including the curriculum committee, academic policy committee, advising committee, appeals committee, and general education committee. As Undergraduate Council exists as a standing committee of the Faculty Senate, the Chair also has Faculty Senate responsibilities as outlined in the Faculty Senate Bylaws (see Article III, Section 3.O. Undergraduate Council).

Undergraduate Council Minutes - Page U3653 - February 23, 2016

Proxies
Members of the Undergraduate Council may, in consultation with the Chair of the Undergraduate Council, name a proxy for a meeting who has all of the privileges and responsibilities of the committee member.

Undergraduate Council Minutes - Page U3653 - February 23, 2016

Election of Chair
The Faculty Senate Bylaws (Article III, Section 3.O) specify that the Chair of Undergraduate Council shall be a faculty member from Council, elected to a one-year term, following a one-year term as Vice Chair, by voting members of Council. The Vice Chair will take on the responsibilities of Chair on August 1. The new Chair is automatically granted an extension of his or her appointment to Undergraduate Council for a period of up to three years so as to include membership on Council through one year past his or her term as Chair. Since the Chair serves the entire university and not one constituency, the Chair does not count as part of a school or college’s apportionment of representatives to Council.

Undergraduate Council Minutes - Page U976 - November 1, 2005 and Pages U1405-06 - March 4, 2008

Undergraduate Council Past Chair
Upon completion of a one-year term as Undergraduate Council Chair, the Chair assumes the position of past Chair. The past Chair provides Council with continuity and experience.  Since the Past Chair serves the entire university and not one constituency, the Chair does not count as part of a school’s or college’s apportionment of representatives to Council.

Undergraduate Council Minutes - Pages U1405-06 - March 4, 2008

Undergraduate Council Vice Chair and Chair Elect
Any current faculty member of Council is eligible to be a candidate for Vice Chair. The Nominating Committee of Council will identify and solicit candidates for this post and will report its results during the next to the last meeting of the spring semester. Nominations may also be submitted from the floor at that time. A summary of the credentials for the candidates for Vice Chair will be provided to Undergraduate Council members to aid in their decision. Election of the Vice Chair will occur by secret ballot. The Vice Chair of Undergraduate Council serves as Chair Elect of Council for a term of one year, commencing on August 1st after election at the end of the previous Spring Semester. The Vice Chair may participate as an ex officio nonvoting member of all standing and special committees of Council. This experience assists the Vice Chair in preparation for assumption of the Chair position in the following academic year. The Vice Chair will assume the responsibilities of Chair on August 1st in the second academic year after being elected to the position of Vice Chair. The Vice Chair is automatically granted an extension of her or his appointment to Undergraduate Council for a period of up to three years so as to include membership on Council through one year past her or his term as Chair, serving in the capacity of Past Chair. Since the Vice Chair serves the entire university and not one constituency, the Vice Chair does not count as part of a school’s or college’s apportionment of representatives to Council.

Undergraduate Council Minutes - Pages U1405-06 - March 4, 2008

The Undergraduate Council shall concern itself with standards for admission, retention, and graduation; with curricular matters in the undergraduate programs; with the development of interdisciplinary programs; with the approval of new programs and any other matters of educational policy pertaining to undergraduate programs. In addition the Council will examine study abroad policies applicable to undergraduate students and serve as a liaison between faculty and campus offices that coordinate services designed to reach international education goals. It will monitor policies for screening applicants for various awards and monitor policies regarding receiving credit from programs abroad. The Council shall report its actions for approval to the Executive Committee of the Faculty Senate. The agenda and minutes of the Undergraduate Council meetings will be distributed electronically to all senators at least five business days prior to the next senate meeting. Implementation follows approval of the changes at that meeting. Any curricular change may be reopened for review and its implementation delayed at the will of the Executive Committee, or the full Senate.

 

Questions? Contact::
Molly Sullivan
Office of the University Registrar - 865-974-1466
202C Student Services Building - Knoxville, TN 37996

 

 

 

The University of Tennessee, Knoxville. Big Orange. Big Ideas.

Knoxville, Tennessee 37996 | 865-974-1000
The flagship campus of the University of Tennessee System