Treasurer's Office Organizational Changes (8/8/07)

Vice President and Treasurer Charles M. (Butch) Peccolo has announced organizational changes in the Treasurer’s Office.  more

International Travel - Changing the Ending Date (6/25/07)

The IRIS system has been enhanced to alter the way that changes to the ending date on international travel expense reimbursements are being handled. This change only affects international travel.  more

Fiscal Year 2007 Closing Procedures (5/4/07)

The schedule for processing year-end Treasurer's Office documents for June 30, 2007 is available. This schedule is provided for your information and guidance as you schedule the year-end activities in your areas of responsibility. Please remember that our objective is to record all revenues, disbursements and encumbrances in the proper fiscal year.

• Closing Procedures

• Schedule of Year-End Activities

Changes in Travel Policy (2/5/07)
The University’s fiscal policy for Travel has been updated to reflect the January 15, 2007 changes reported earlier and several other items.  Individuals who travel for the University are encouraged to read the entire policy to insure that they are familiar with the guidelines found within the policy. The reimbursement schedule provides an overview of the reimbursable expenses. more

Fiscal Year 2006 Closing Procedures and Schedule of Year-End Activities (5/04/06)

The schedule for processing year-end Treasurer's Office documents for June 30, 2006 is now available. This schedule is provided for your information and guidance as you schedule the year-end activities in your areas of responsibility.  Please remember that our objective is to record all revenues, disbursements and encumbrances in the proper fiscal year.

• Closing Procedures

• Schedule of Year-End Activities

Security for Departmental Procurement Cards
Recently, there have been several procurement cards that have been canceled due to fraudulent activity.  In most cases, the cards have not been lost, but the card number has been compromised. In order to keep the card number from being used inappropriately, the card should be in a safe location at all times when not in use. Do not write the number down and leave it out for public viewing. Also, make sure websites are secure when ordering from the internet. Questions should be directed to Cindy Stockdale at (865)-974-2580.

Treasurer's Report for Fiscal Year 2005
Vice President and Treasurer Charles M. (Butch) Peccolo has released the Treasurer's Report for Fiscal Year 2005.

Revised Travel Fiscal Policy (Effective 1/01/06)
The University’s Fiscal Policy for Travel, FI0705, has been updated (Effective January 1, 2006) and is now on the policy web site. The new URL for all policies can be found here.

Employees are encouraged to read the revised travel policy as it contains several changes. The Travel Reimbursement Rate Schedule found at the end of the policy provides a good summary of covered expenses.  more

PayPal (1/17/06)
According to information obtained from VISA and PayPal's web site, PayPal no longer requires customers to establish a PayPal account or provide a bank account number when a credit card is used for payment. As a result of this change by PayPal, effective with purchases made on or after February 1, 2006, departments can now use their departmental procurement card to make purchases from vendors who use PayPal for their method of collection. However, departments must not establish a PayPal account that requires the department to provide a University bank account number.

Departments must secure itemized receipts for all purchases and Internal Audit will continue to monitor PayPal purchases and may request documentation to support such purchases.

Purchasing Bid Limits (1/03/06)
As previously announced, the no-bid limit for purchases of goods and services and for contractual arrangements was increased from $2,000 to $5,000, October 1, 2005.  Effective January 1, 2006, the informal and formal bid limits were increased as follows:  more

Travel - Mileage Rate Effective January 1, 2006 (12/19/05)
The mileage reimbursement rate for use of a personal automobile will be $.42 per mile effective January 1, 2006 for individuals traveling under the University of Tennessee and State per diems. The travel reimbursement schedule has been updated to reflect the January 2006 rate.

IRIS Travel System - Policy Change for CONUS Per Diems (12/13/05)  See Presentation.

Travel Reimbursement Changes Effective January 1, 2006
Effective January 1, 2006, the following changes will be incorporated into the University’s travel policy.  These changes are made to comply with directives from the State of Tennessee and to comply with Internal Revenue guidelines.  The changes are as follows:  more

Temporary Increase in the Mileage Reimbursement Rate (9/15/05)
The standard mileage rate for use of a personally-owned automobile will increase from $.38 to $.46 per mile for travel between September 19, 2005 and December 31, 2005. This is a temporary increase and will be reviewed prior to the end of calendar year 2005.

Prohibited Tennessee Sales Tax and PayPal Charges (8/26/05)
This is a reminder that the university, as an instrumentality of the state, is exempt from paying Tennessee sales tax on purchases of university goods and services.  more

Group Insurance Changes for Calendar Year 2006

The State Insurance Committee has made the following changes to the group medical insurance program available to state and university employees:  more
 

Fiscal Year 2005 Closing Procedures and Schedule of Year-End Activities (5/05/05)

The schedule for processing year-end Treasurer's Office documents for June 30, 2005 is now available. This schedule is provided for your information and guidance as you schedule the year-end activities in your areas of responsibility.  Please remember that our objective is to record all revenues, disbursements and encumbrances in the proper fiscal year.

• Closing Procedures

• Schedule of Year-End Activities

New Process for Travel-Related Expenses (4/26/05)
During the last several months, representatives from all areas of the University have been working together to define the specifications and procedures required to support the travel functionality found within the SAP software. That group has now completed their work and the new functionality for reimbursement of travel-related expenses has been incorporated into the IRIS system.

Training classes have been developed and are available to IRIS users and other interested employees. A schedule of training classes will be announced. A travel system overview, drafts of the training materials, and the revised travel forms can be found at the IRIS web site by selecting Travel System located under Functions.  Additional instructions and documentation, including a revised fiscal policy for travel, will be available prior to June 1, 2005.

Staples Vendor Show - March 17, 2005  MORE
 

Office Supply Contract (2/25/05)
Establish a university account with Staples.  MORE

Office Supply Contract (2/21/05)
Staples has been awarded the office supply contract for the University of Tennessee.  MORE

Treasurer's Report for Fiscal Year 2004
Vice President and Treasurer Charles M. (Butch) Peccolo has released the Treasurer's Report for Fiscal Year 2004.

Increase in Mileage Rate and Board of Trustees Governing Principles on Travel (12/16/04)
Vice President and Treasurer, Charles M. Peccolo announces increase in reimbursement rate for use of personal automobiles and the Board of Trustees has adopted governing principles on travel by university employees.  MORE

Increase in Mileage Reimbursement Rate for Use of Personal Automobiles
In accordance with recent changes in state and federal reimbursement rates, the mileage reimbursement rate for the use of a personal automobile increases from $.35 to $.38 per mile effective with travel on or after January 1, 2005.  A complete list of reimbursement rates is found in Appendix A of Fiscal Policy No. FI0705.

Justification for Non-Competitive Purchases and Contracts - Revised Effective 11/1/04
To comply with provisions in Tennessee Public Chapter 413, Public Acts of 2003, the “Justification for Non-Competitive Purchases and Contracts” form is used to document and approve non-competitive purchases of goods or services costing $2,000 or more.

Based upon the University’s experience over the past year and input from various areas of the University, effective November 1, 2004, the following changes will be made to the justification form and approval process.  MORE

Increase in Travel Reimbursement Rates, Effective November 1, 2004
The maximum reimbursement rates for lodging and meals for travel within the State of Tennessee will increase effective November 1, 2004. The reimbursement rate for lodging for Level I will increase from $70.00 to $75.00 per night. Lodging rates for Level II increases from $60.00 to $65.00 per night. The maximum per diem for meals in Tennessee increases from $34.00 to $38.00 per day. There are no increases in the out-of-state rates.  See complete rate schedule.

Payment of Airfare Limited to Standard Coach Fare
The 2004 General Assembly has passed and the Governor has signed legislation that limits the payment of expenses related to airfare to the cost of standard coach fare for all travel on or after July 1, 2004. The limitation is applicable to all officials, officers, and employees of the state of Tennessee, State Board of Regents, the University of Tennessee, and the UT Board of Trustees. The University of Tennessee is not authorized to make any exceptions to this legislation.  MORE

Fiscal Year 2004 Closing Procedures and Schedule Procedures
Fiscal Year 2004 Closing Procedures and Schedule Procedures and the Schedule for Closing Fiscal Year 2004 are found in the following documents. As indicated in the document, departments must take the necessary steps to record revenues, disbursements, and encumbrances in the proper fiscal year.

FY04 Closing Procedures for Year Ending June 30, 2004

FY04 Schedule of Year-End Activities for Period Ending June 30, 2004

Increase in Mileage Rate - Effective May 1, 2004
The standard mileage rate for a personally owned automobile will increase from $.32 to $.35 per mile effective for all travel incurred on or after May 1, 2004. The University’s policy for use of a personally owned automobile reads as follows:  MORE

Revisions to Fiscal Policies on Purchasing and Contracting (3/15/04)
Chief Financial Officer, Eli Fly, issued a memo to fiscal policy users concerning fiscal policy changes in Purchasing (Policy 050) and Contracts (130).   Read Memo

Discounts from Delta and On-Line Travel Booking Tool
As announced on October 30, 2003, the University of Tennessee has been successful in obtaining significant discounts on point-of-sale airfares from Delta Airlines. To obtain these discounts, airline tickets must be purchased from the University’s designated travel agency, World Travel Services, Inc.

Misuse of Procurement Card
The Procurement Card Program is a very valuable tool for the University, which saves thousands of dollars and enables departments to easily purchase small-dollar items. Recent audits, MORE

Revisions to Fiscal Policy on Grants and Contracts (Policy 010)  MORE

Designated Travel Agency Program
Over the last several months, the travel industry has experienced many changes. Airlines seeking to reduce their ticket distribution costs have eliminated all commissions paid to travel agencies for the sale of their tickets.  MORE