Fiscal Policy Change - FI0450 - Moving Allowance (3/20/08)

Fiscal Policy Change - FI0450 - Moving Allowance

Fiscal Policy No: FI0450 - Moving Expenses has being revised to provide a moving allowance for newly hired faculty or staff members.  Effective immediately, the allowance replaces the old policy of the purchasing department securing bids for a move and then payment by the University for moving related expenses.  The change to an allowance has been approved by both the President’s staff and the University’s Chief Business Officers. The fiscal policy has been revised and posted to the policy web site. 

Under the new policy, prior to extending a moving allowance to a new employee, a written request must be submitted to and approved by a chancellor or vice president, or their designee. T he request must include the recommended amount of the moving allowance and an explanation why a moving allowance to a newly hired faculty or staff member is in the best interest of the university.  A copy of the approved request for the allowance and a copy of the offer letter must be attached as supporting documentation when processing the request for payment.

University of Tennessee Form T-27, “Request for Special Payment” must be processed to initiate payment for the moving allowance.  General ledger code 446788 must be used to identify this expense.  The Request for Special Payment can be processed once all documentation, as identified above, has been completed and copies available to be processed with Form T-27.

Questions regarding the policy change or processing of the allowance payment should be directed to Accounts Payable at 865-974-3086.