Tennessee Academic Advising Association (TennACADA) By-Laws
Article I. Name and Acronym
The name of this association shall be the Tennessee Academic Advising Association. The official acronym of this association shall be TennACADA.
Article II. Purpose
The Tennessee Academic Advising Association was created as a forum
for sharing ideas and exchanging information related to academic
advising at The University of Tennessee, Knoxville. A primary goal
is to provide its members with opportunities for professional development
and peer support, ultimately building a network of resources to
enhance student success. Equally important is the representation
and promotion of the interests of academic advising within the
larger university community.
Objectives:
A. To foster an environment that supports academic advising
as a teaching/learning relationship between students and advisors,
B. To promote collaboration across University advising programs,
and
C. To provide advisor development programs for those engaged
in academic advising.
Article III. Association with the National Academic Advising Association (NACADA)
TennACADA is associated with the National Academic Advising Association (NACADA) and supports the goals and programs of NACADA.
Article IV. Membership
Section 1. The membership and opportunities for leadership shall
be open to all individuals and there shall be no discrimination
for reasons of religion, age, race or ethnicity, color, sex, marital
status, national origin, disability, or sexual orientation.
Section 2. Membership
A. Eligibility. Active memberships shall be open to faculty
members, administrators, counselors and staff at The University
of Tennessee, Knoxville whose interests are in the area of academic
advising.
B. Procedure. An eligible individual shall become a regular
member upon enrollment in the records of TennACADA.
C. Rights. All members shall be eligible to vote, hold office,
and attend meetings of TennACADA and are entitled to the services
and benefits provided by TennACADA.
Article V. Meetings of Membership
Section 1. The membership shall meet at scheduled times as determined
by the calendar devised by the Executive Committee. The calendar
year shall run from August to July. Special interest meetings of
the membership shall be held with the approval of the Executive
Committee.
Section 2. The Executive Committee is responsible for the preparation
of the agenda. Individual members shall submit agenda items to
the Executive Committee in advance of the meeting.
Section VI. Officers
Section 1. The officers of the Association shall consist of a
President, a Vice President/Program Chair, a Secretary, and a Communications
Coordinator.
Section 2. Executive Committee
The Executive Committee of TennACADA shall be comprised of
the President, Vice-President/Program Chair, Secretary and Communications
Coordinator. Any of these positions may be shared by no more than
two active members, if they so chose to run as a team. These officers
shall be elected by a simple majority of the votes cast by ballot
or proxy vote. A member may not hold the same office for more than
three years consecutively. The Chair of the Executive Committee
shall be the President of TennACADA. The term for each office is
one year.
A. President – The President shall preside at all meetings
of the Association and of the Executive Committee. The President
is generally responsible for overseeing all of the Association’s
activities. The President may call special meetings of the Executive
Committee.
B. Vice President/Program Chair – The Vice President shall
perform the duties and responsibilities of the President in his
or her absence and when so acting shall exercise the powers of
the President. The Vice President serves as program chair for the
Association and coordinates all activities relating to programs
approved by the Executive Committee.
C. Secretary – The Secretary records and posts minutes of
each meeting and carries on correspondence as necessary with the
membership and others. The secretary serves on the Nominations
Committee
D. Communications Coordinator – The Communications Coordinator
is responsible for maintaining the membership distribution list
and the Association’s web site.
Section III. Nominations
The Nominations Committee oversees nominations for, and election of Association officers. The Nominations Committee will solicit nominations from the TennACADA membership for officer positions listed in Article VI. If there are no nominations for one or more positions, the Nominations Committee will solicit members directly for those positions. The Nominations Committee sends the election ballots to the membership, tallies the ballots received and reports on election results to the current President. A simple majority of the votes received shall be required to ratify the election of each office. The chair of the Nominations Committee shall be chosen by the President. Interested volunteers shall make up the membership of the Nominations Committee. The Secretary shall be a member of the Nominations Committee.
Article VII. Standing Rules
Section 1. Adoption, Amendment or Deletion
A. Standing Rules may be enacted, amended, or deleted by a
majority vote of the Association at a business meeting.
B. Standing Rules may be enacted, amended, or deleted by a
majority vote of the Executive Committee.
Section 2. The Secretary shall maintain a current copy of the
By-laws and Standing Rules.
Article VIII. Amendments to By-Laws
Section 1. Any active member(s) may submit a proposed amendment
(s) to these By-Laws to the President of the Association. The proposed
amendment(s) must be submitted in writing and with the signatures
of five members.
Section 2. Upon affirmation vote of a majority of the Executive
Committee, the proposed amendment(s) shall be submitted to the
membership at a regular or special meeting or by mail within ninety
days of approval by the Executive Committee.
Section 3. The By-Laws shall be amended by an affirmative vote
of two-thirds of a quorum of the membership either by mail or during
a special or annual meeting of the Association, following two weeks
written notice of the proposed amendment (s).