Student Affairs Committee Meeting
October 17, 2000


Present: Gene McCutchen, Chair; Tim Rogers; Faye Julian; Eric Beaty; Teresa Berry; Bill Park; Byron Earnheart; Jim Schwab; Thura Mack; Elizabeth Sutherland; Becky Cassill
Old Business: Discussion/Action
Mental Health Services Gene McCutchen passed out a summary of the campus mental health settings, which was prepared for the Student Affairs Committee by Dr. Gary Klukken, Director of the Student Counseling Center. Members of the committee were asked to review this and respond by e-mail if they have any questions or concerns. It was decided that the document would be turned over to Senate President, Bob Glenn so that he can disseminate the information to the faculty as he sees fit.
New Business:  
Privacy of Student Records The committee discussed the decision of Dr. Gilley to limit the access of student academic records. The problem appears to be the difficulty this will create for faculty and advising units who need this information in order to be of service to students. After consulting with Faye Julian, it was decided that no action is possible on this matter at the present time and that the committee should wait until later to pursue this problem.
Tutoring Programs Gene McCutchen called the attention of the committee to the listing of 30 different tutorial services in the 2000-2001 edition of the "Hilltopics." The variety of different types of services, arrangements and costs were discussed along with the differences between the two types of services. The committee decided that it would be appropriate to look into these different group and individual tutorial programs in order to determine how they are funded, how they function, and if there is any way these groups can be brought under one centralized program. Thura Mack will head a subcommittee to study this problem.
Decorum & Civility in the Classroom Tim Rogers reported several examples of situations where faculty were unsure of the best way to deal with a particular classroom problem. Another example was given of student complaints concerning the misconduct of other students in large classes. These were situations where the behavior problems were detrimental to the classroom atmosphere and therefore the learning of interested students. The committee discussed whether inappropriate behavior is wide spread and how this type of information could best be obtained. A questionnaire for faculty and students was suggested. No definite decision was made on this matter. A subcommittee will look into this topic.
Responsibilities of Faculty in Academic Dishonesty Cases Tim Rogers cited a situation where a faculty member failed to apprise a student of his right to appeal a penalty assigned for academic dishonesty. It was pointed out that this process is discussed in detail in the student handbook, "Hilltopics," of which many faculty are generally unfamiliar. The solution to this problem appears to be one of informing department heads and faculty of the proper procedures which must be followed in all situations of student academic dishonesty. Elizabeth Sutherland has agreed to look into the best way to handle this notification.
International Travel Problems Tim Rogers told the committee of a number of illegal and offensive situations involving students and also faculty which have occurred in the course of international travel. The committee agreed that this is detrimental to the image of the University and that there is probably a need to screen travel proposals more carefully or require groups to participate in a information sessions in preparation for their excursions. A University committee is looking into this problem so this committee will continue to stay informed of their work and decisions.

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