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August 31, 1992 October 5, 1992

November 2, 1992 November 30, 1992

January 11, 1993 February 15, 1993 April 19, 1993

EXECUTIVE COMMITTEE MINUTES
August 31, 1992

Peterson, Presiding

Members present: Marla Peterson, Scott Kinzy, Greg Reed, Glenn Graber, Dhyana Ziegler, A] Dorn, Tom Davies (for Amy Hess), Paul Phillips, John Haas, Ray Mundy, David Fox, Ann Bridges, Bill Snyder, Ralph Norman, Glenn Hall and Samuel Jordan.

Peterson called the meeting to order at 3:30 p.m. in University Center Room 202.

1. M. Peterson welcomed everyone and reminded everyone that there would be a meeting for new senators on September 14.

2. Paul Phillips reported on the Review of Administrators project and distributed the committee's report. The report comes with unanimous approval of the committee. Phillips reviewed and discussed the committee's recommendations. He pointed out that the section concerning "Reporting and Follow-up Procedures," is the only one with which the committee experienced any dissent. That dissent is noted in footnotes to that section of the report. Ray Mundy moved that the report be accepted and moved on to the Senate. The motion was seconded and then approved by voice vote.

3. Marla Peterson reported on the status of the Senate-approved changes to the faculty appeals procedures. The recommendations are now with the Board of Trustees.

4. Greg Reed reported on plans of the Budget Committee. He indicated the committee will try to influence budget policies and procedures and provide for faculty input as budget questions are deliberated.

5. Glenn Graber indicated he hopes to publish the new newsletter monthly. He welcomes all news items, including meeting times of Senate committees.

6. Bill Snyder reported the search for Vice Chancellor for Business and Finance is near the interview stage. The search for Vice Chancellor for Academic Affairs will be activated with a new committee chaired by Joe Trahern. The Dean- of-Engineering search will start soon. The position of Executive Assistant to the Chancellor will be advertised soon and will be an internal search.

Snyder next discussed planning and budgeting. He noted the inadequacy of opportunities for faculty input in the past and expressed his hope that the situation can be corrected. Ralph Norman then discussed a draft document, "The Integrated System for Planning, Assessment, and Budgeting At The University of Tennessee," which he distributed. The document proposes a Campus Planning Committee with broad campus representation and three standing subcommittees: (i) Budget, (ii) Assessment and (iii) College/ Department Liaison. The document also calls for implementing systematic review by peers in all units, academic and non-academic. Snyder hopes to create a stronger tie between these reviews and policy/budget decisions.

Snyder next discussed the SACS Report. There are 15 recommendations to which the University must respond and 30 suggestions that do not have to be responded to. He plans to respond to all recommendations and suggestions. Peterson plans to send copies of the recommendations and suggestions to Senate Committee chairs, so they and their committees can comment on those items that concern them.

Ray Mundy noted that the I Integrated System document does not include the possibility of a change in administrative structure. Norman agreed that this matter needs to be considered further. Scott Kinzy noted that there often is much duplication of effort in program reviews conducted by external agencies and those managed by the institution.

Snyder next raised the matter of balance between scholarship and teaching. He sees a need and an opportunity to integrate the two more fully. He distributed a copy of a talk given to new faculty at their orientation and asked that this matter and several more be delayed until the next meeting.

Peterson announced that Carl Asp is the new NCAA Faculty Representative. She then distributed a schedule of the interviews for the position of Vice Chancellor for Business and Finance and C.V.s for the candidates.

The meeting adjourned at 4:55 p.m.

Respectfully submitted by Sam Jordan



EXECUTIVE COMMITTEE MINUTES
October 5, 1992

Marla Peterson, Presiding

Members present: David Fox, Albert Dom, Paul Winistorfer, Anne Bridges, Scott Kinzy, Glen Hall, Dhyana Ziegler, Paul Phillips, Tom Davies, Kula Misra, Glenn Graber, John Haas, Greg Reed and Sam Jordan.

Peterson called the meeting to order at 3:30 p.m. in University Center Room 202.

1. N. Cohen discussed the new UT Police Review Board. The purpose of the Board is to review matters brought before it by the Chancellor and to monitor the UTPD. The Board currently has no cases or referrals to consider, but expects to be active soon. It will deal with major matters and larger issues. Peterson will report to the Faculty Senate on this matter.

2. N. Goslee discussed the report of the Chancellor's-Senate Committee on Departmental Leadership. Three issues were to be examined: method of selection, term of service, powers of the office of department head. A tabulation of responses to a faculty questionnaire was distributed. Major recommendations were then described. The tabulation and the report will be distributed with the agenda for the Faculty Senate meeting.

3. J. Haas discussed activities of the Athletics Committee. He reported that (a) expenses of the university counsel for the arena lawsuit were paid by the university, but the Athletics Department paid for external legal assistance; (b) gender equity will be a major concern of the committee this year (golf has been added as a women's sport); (c) the NCAA is toughening academic requirements for athletes; (d) the Athletics Board has combined the Long-Range Planning and Fiscal Committees, (e) two additional UTK faculty will be on the Athletics Board's Executive Committee and UTK faculty now constitute a majority of the executive committee; (f) part of the salary of C. Asp, the Faculty Representative to the NCAA, is paid by the Athletics Department (this practice is customary at NCAA institutions); (g) currently 25% of Gibbs Hall is devoted to non-athletes.

4. G. Reed reported for the Budget Committee. The committee is learning and reviewing how the system works. The chancellor has asked the committee to review all exceptions to the new travel reimbursement policy and to make recommendations on how to handle this matter. The committee welcomes all suggestions for saving money for the institution. Reed next reported how the $15,763,300 in new money this fiscal year has been distributed; direct academic activities received 43.4% of the funds; academic support, 8.3%; student support, 4.3%; facilities, 10.2%; and other (health insurance, development, etc.), 33.9%. The THEC formula will recommend $197,279,013 for next year; this amount does not include salary increases and is not likely to be fully funded. Reed reported on how this figure is determined by THEC. He next noted that 80% of the building square footage at UTK is more than 20 years old and has not been renovated in the past 20 years. Finally, he reported that approximately $7 million in new salary money would be required to bring the UTK average faculty salary up to the peer average. A summary of committee activities will be distributed with the agenda for the next Faculty Senate meeting.

ANNOUNCEMENTS

M. Peterson distributed a schedule for the annual System-to-Campus visit on October 21, 1992, and announced that a main purpose will be to increase communication. The Faculty Senate Leadership will have an opportunity to meet with the visiting team fro 9:15 to 10:00 a.m.

Peterson then announced that selection of the new Vice Chancellor for Business and Finance is now in the hands of the Chancellor. She also discussed the appointment of a Salary Overlap Committee to study the data from the 1991-92 fiscal year. R. Mundy will chair the committee. Next she asked for suggestions of senior (full) professor faculty to serve on the Standing Committee for Evaluation of Administrators. The committee's major task will be to appoint review committees for the main campus.

D. Fox raised the matter of scholarship-funding from the Playboy Foundation and the creation of an internship with the organization. It was agreed that the matter is a difficult one.

Meeting adjourned at 4:50 p.m.

Respectfully submitted by Sam Jordan



EXECUTIVE COMMITTEE MINUTES
November 2, 1992

Marla Peterson, Presiding

Members present: David Fox, Glenn Graber, Greg Reed, Tom Davies, Kula Misra, John Haas, Paul Phillips, Dhyana Ziegler, Betty Ruth Carruth, Glen Hall. Anne Bridges, Paul Winistorfer, Albert Dom, Scott Kinzy, Ray Mundy, Marla Peterson and Sam Jordan.

Peterson called the meeting to order at 3:30 p.m. in University Center Room 202.

1. M. Peterson announced that the Senate-Chancellor's Office Committee on Departmental Leadership is meeting to discuss concerns raised at the last Senate meeting and will report at the next meeting. She also reported that P. Phillips has agreed to chair the standing committee associated with the review of administrators policy. A graduate student representative inquired about the identification of departmental liaisons to advise students from other departments about courses offered by each liaison's unit. The student's request will be referred to the Graduate Council for consideration.

2. G. Hall discussed the chancellor's current thinking on a planning and budgeting structure. As of now a faculty member is expected to be the chairperson of the Steering Committee of the Coordinating Council for Planning and Budgeting. Suggestions to include someone to represent research and someone to represent minority affairs were made.

3. A new draft policy on Compensated Outside Services was considered next. The meaning of the term "total University effort" was discussed. Some wanted it defined precisely and others thought it should be left somewhat vague. R. Mundy expressed his concerns about how much control over a faculty member's time and effort the proposed policy may give the university. Others expressed similar concerns, while acknowledging that there have been abusers. M. Peterson pointed out that the current Faculty Handbook is more precise and restrictive about prior approval and record-keeping than the new proposed policy. It was agreed that H. Fisher or B. Levy should be asked to discuss the proposed policy with the Executive Committee on November 30.

4. R. Mundy presented a resolution on reciprocity in out-of-state tuition waiver programs. With several changes in wording, the resolution will be presented to the Faculty Senate.

5. G. Reed distributed and discussed a comparison of fiscal data for UTK, SREB peers, and THEC peers. The data will be distributed with the agenda for the next Senate meeting. Differing ways of interpreting terms from one institution to another forces one to be careful about interpreting the data presented. The Budget Committee next will turn to a consideration of possible proposals for budget policy changes/ statements for UTK.

6. P. Phillips reported that copies of the recently approved policy on review of administrators have been sent to the appropriate individuals in the College of Agriculture and at UTSI.

The meeting adjourned at 4:51 p.m.

Respectfully submitted by Sam Jordan



EXECUTIVE COMMITTEE MINUTES
November 30, 1992

Marla Peterson, Presiding

Members present: Anne Bridges, Greg Reed, John Haas, Glenn Graber, Ray Mundy, Dhyana Ziegler, Tom Davis, Kula Misra, Betty Carruth, Scott Kinzy, Paul Winistorfer, Albert Dom, David Fox, Marla Peterson, Bob Levy and Sam Jordan.

Peterson called the meeting to order at 3:30 p.m. in University Center Room 202.

1. B. Levy was present to answer questions about the "Draft Policy on Compensated Outside Services (Consulting)". He first noted that state "sunset" auditors review the university every ten years. After their last visit they described the old policy (roughly) as vague and unenforceable. The new policy is intended to remedy the situation. It is hoped that the new policy can be taken to the Board in June, 1993. He next noted three focuses of the new policy: (1) "to invest responsibility at the departmental level", (2) "to establish a planning/evaluation (prepost) loop" (between each faculty member and his/her department head) and (3) "to gauge consulting activities as a percent-of-effort rather than an arbitrary measure of time." Finally, he noted that after comments are submitted in January, 1993, another draft will be produced and circulated for comments.

In response to a question Levy noted that different policies may be needed for different campuses. He also noted that the auditors were not specific about aspects of the old policy that they found objectionable. He remarked that he does think the new "percent-of-effort" approach is less vague than the old "one day per week" policy and that the intention of the new policy is to be more flexible where an individual faculty member is concerned. K. Misra observed that the new policy does not provide a method to settle disputes over what fraction of total effort is devoted to a given activity.

In response to a comment about how the current draft seems to condone "double- dipping", Levy indicated that he expects the next draft to discuss more thoroughly the value the institution places on outside activities that contribute to faculty efforts for the university.

The question of when a faculty member's time is his/her time is not adequately answered in the draft policy, according to some. Levy's interpretation of the draft is that it only concerns compensated time (beyond that needed to accomplish one's university work) that is related to one's university work. The degree of confusion about this matter indicated that the draft policy still is not clear.

Concern about the amount of flexibility and authority granted to department heads in this matter was expressed. Levy agreed that there is cause for concern, but expressed the belief that it is better to write a policy that assumes all individuals involved will behave in good faith. Additional concerns about the possibility of abuse were expressed. Levy responded that there will be more than just a policy--for example, training sessions for department heads, examples of what is appropriate, etc.

G. Reed asked if the draft policy might not require department heads to implement it in the context of the departmental bylaws. The idea met with general approval, but Levy noted that not all departments have bylaws (even though there was a consensus that all departments are supposed to have bylaws).

It was noted that the term "compensated" appears only in the title of the policy. Levy indicated that it should appear throughout the document.

Levy concluded with a request for written suggestions for changes.

2. B. R. Carruth, on behalf of the Educational Policy Committee, requested that the Executive Committee approve curricular changes to go into effect Spring, 1993, with the provision that the approval will be rescinded if the Faculty Senate later objects. She described the changes as routine. She moved acceptance (with the indicated proviso); D. Fox seconded the motion. The motion passed unanimously.

3. D. Fox asked J. Haas about the source of the funds for the settlement for Coach Majors. Haas said that D. Dickey told him it will come from a $1 million reserve fund in the Athletic Department. He also stated that the removal of a $10,000 expense account reduces the compensation of the football coach position.

4. D. Ziegler again asked for nominations for president-elect.

The meeting adjourned at 4:55 p.m.

Respectfully submitted by Sam Jordan



EXECUTIVE COMMITTEE MINUTES
January 11, 1993

Marla Peterson, Presiding

Members present: Greg Reed, John Haas, Glenn Graber, Paul Phillips, Paul Winistorfer, Betty Carruth, Dhyana Ziegler, Tom Davies, Kula Misra, Scott Kinzy, Albert Dorn, Glen Hall, Bill Snyder, Marla Peterson and Sam Jordan.

Peterson called the meeting to order at 3:30 p.m. in University Center Room 202.

1. Peterson announced that Bob Levy has not done any revisions of the policy on compensated outside services; he has further work to do first. However, he has assured her that there is additional time for commenting on the matter. As soon as the revision has been completed, the Policy will be distributed to the entire Senate.

2. Chancellor Snyder reported that registration has virtually no lines. He cited advanced pick-up last week and more staff to handle financial matters for helping the situation. He cautioned that tomorrow might be different. He also noted that the 4% across-the-board pay raise is effective January I and includes R-accounts. Some of this year's budget allocation has been set aside for merit and equity raises; these funds will not be available (if approved) until March or later. This effort probably will include non-exempt employees.

Snyder reported that the deans expressed some discomfort with the original proposal concerning planning and budgeting. He has asked the Board of Deans to study the matter and make recommendations; that action has been taken. He distributed a package of correspondence about the matter and the recommendations. The proposed revisions call for five faculty, three administrators, two students and one staff member on the committee. D. Ziegler noted that the earlier suggestion to include the Director of Affirmative Action Programming has been rejected in this revision and encouraged Snyder to make the membership representative of the university. P. Phillips spoke in favor of adding the Director of Affirmative Action Programming. He then so moved and Ziegler seconded. A vote resulted in a 5-5 tie.

Snyder next discussed the committee dealing with review of administrators. He still needs to appoint two members, but is discussing various possibilities. P. Phillips reported that he has visited UTSI and worked out an agreement to include UTSI in the review process. Committees to review the five UTSI administrators will have a majority of Knoxville campus faculty on them. A schedule for reviews is being developed. Agreement on whom to review this semester has been reached: the six individuals are J. Williams, C. Hazeur, P. Kaufman, W. Bugg, S. Martin and C. Aikens.

3. Peterson distributed a resolution from the Library Committee on cost containment to be brought before the Faculty Senate at its next meeting.

4. G. Reed reported that the Budget Committee is looking at suggestions about the travel reimbursement policy. It also will consider policy recommendations for the budget process.

5. D. Ziegler reported that the Nominations Committee is at work and still welcomes suggestions for all open positions.

6. Peterson reported that Coach Fulmer is willing to come to a meeting of the Faculty Senate to discuss his views concerning the student-athlete and athletics in general. P. Winistorfer suggested raising this possibility with the Senate and generating a list of possible topics for discussion. Snyder noted that his idea was more limited and that Mr. Dickey might be a more appropriate one to come to discuss broader matters. The primary purposes for Coach Fulmer's visit would be to (1) introduce him to the Senate as is customary with new appointments that impact the university as a whole and (2) to discuss his views of the student athlete.

7. G. Hall reported that there is a need for better information on faculty activities and accomplishments. A committee has developed an electronic form and the Research Deans Committee has discussed it. He would like for the Faculty Senate to be informed about it. Peterson will invite an appropriate individual to report to the Senate.

8. P. Winistorfer asked about reorganization in the Computing Center. Snyder responded that F. Harris is serving as interim director while the whole picture is studies thoroughly.

9. P. Winistorfer asked whether the university is involved in the city's plans to expand greenways and bikeways. Snyder said he would contact B. Creekmore to get information on the matter.

The meeting adjourned at 4:35 p.m.

Respectfully submitted by Sam Jordan



EXECUTIVE COMMITTEE MINUTES
February 15, 1993

Marla Peterson, Presiding

Members present: Jeff Kovac, Sam Jordan, Glenn Graber, Kula Misra, Albert A. Dom, Paul Phillip, Anne Bridges, Dhyana Ziegler, Glen Hall, Scott Kinzy, Ray Mundy, Marla Peterson.

Peterson called the meeting to order at 3:30 p.m. in University Center Room 202.

1. Peterson announced that G. Graber would serve as chairperson of this committee in March, because she has to be out of town.

2. J. Kovac described the Alliance for a Better Tomorrow and asked for permission to discuss it briefly at the next Faculty Senate meeting. R. Mundy asked whether approving the request would set a poor precedent. P. Phillips pointed out that the precedent already has been set and the Executive Committee determines who appears. S. Kinzy moved that Kovac's announcement be added to the agenda of the March 1 Faculty Senate meeting. The motion was seconded and approved unanimously.

3. P. Phillips reported that the chancellor has appointed two faculty members to the committee to oversee the evaluation-of- administrators program, and that the process is being organized. A. Dom reported that the Institute of Agriculture is not included in the evaluation program and that there is administrative resistance to the idea. He noted that there is faculty support for the policy and expressed the hope that the central administrators would encourage adoption of the policy or something similar.

In response to a question from R. Mundy, P. Phillips noted that the questionnaire associated with evaluations does ask specifically about confidence in the administrator.

4. Peterson noted that she has received questions about university activities on various religious holidays and the conducting of religious observances at university-sponsored events. She then asked for a discussion of the idea of forming a joint Senate-Chancellor Ad Hoc Committee to Study Recommendations for Policies on Accommodating Diversity in Religious Orientations. She began the discussion by reading a possible charge to such a committee. P. Phillips suggested adding "and philosophical" between "religious" and "orientations" in the second line of the second paragraph. R. Mundy noted that many of our holidays are determined by state law and suggested that raising the university community's level of sensitivity would be useful. It was noted that the name of the committee does not reflect the breadth of its charge. The idea of listing the holidays of a large number of religions on a single, official university calendar was discussed briefly.

Peterson reported that Virginia Tech may have addressed these issues several years ago. R. Mundy then noted that the proposed committee name should be changed to give the committee more flexibility in its work. After further discussion of the committee name, religions and philosophies. it was decided that a committee should be formed. Peterson will revise that charge document and ask G. Graber to present it to the Executive Committee next month.

5. G. Hall reported that the governor has recommended only a very small increase in the UTK budget which probably would be devoted to required new expenditures. Institutions with growing enrollments are recommended to receive the biggest increases.

6. R. Mundy reported that he and B. Silverstein met with the chancellor to discuss the tuition reciprocity resolution passed by the Faculty Senate. The chancellor supports it and wishes to include staff in it. He will carry it to a presidents meeting.

7. G. Graber reported that on September 12, 1994, there will be a convocation to commemorate the bicentennial of the institution.

The meeting adjourned at 4:40 p.m.

Respectfully submitted by Sam Jordan



EXECUTIVE COMMITTEE MINUTES
April 19, 1993

Marla Peterson, Presiding

Peterson called the meeting to order at 3:30 p.m. in University Center Room 202.

1. Peterson thanked the committee for its efforts during the year and expressed her appreciation to the Chancellor and Mrs. Snyder for their recent hospitality. She also announced that next year the committee will meet in the conference room in the library. She then reported that the system-to-campus visit will occur May 26 and asked for the names of those committee members who will be on campus then.

2. T. Davies discussed a resolution (distributed at the meeting) regarding Valhalla Village. H. Fisher summarized the history of the project. He noted that the property was appraised at $300,000 if it was connected to university utilities and at only $75,000 otherwise. There is no plan to connect it. He then suggested that J. Fisher would be a better source of information on many topics. (J. Fisher was unable to attend the meeting.) H. Fisher also noted that restrictions on the property limit the university's use of it and that Valhalla is a non-profit organization. P. Winistorfer noted that his department (Forestry) and others have used at least part of the property for teaching classes. Various individuals involved in the project will be invited to the next meeting of the Faculty Senate. After they provide information, the resolution will be considered.

3. B. Levy and H. Fisher discussed the new draft (distributed at meeting) of a Compensated Outside Services policy. Levy noted a jumbled sentence starting on line 2 of page 8 and indicated he would straighten out the matter. He indicated that changes in this draft reflect various concerns expressed about earlier drafts by faculty at each campus of the system. H. Fisher encouraged everyone to read the document, make suggestions and ask questions. R. Mundy asked about the meanings of terms such as "work week" and "total University effort". H. Fisher responded that such matters were left imprecise to maintain flexibility; each faculty member can negotiate with his/her department head/supervisor what is reasonable in a particular situation. Case studies and workshops will be provided to assist administrators. Information about how the policy works will be collected during the first year it is implemented to see whether further revisions are needed. The draft policy will be discussed at the next Faculty Senate meeting.

4. A. Mayhew, Acting Coordinator of Assessment Services, discussed testing of graduating seniors and performance funding. The THEC requires testing and the ACT Comprehensive Examination has been used. She read the current Undergraduate Catalog statement on the matter and gave some recent history, including the facts that the C-BASE test is replacing the ACT Comprehensive Examination and that a sample of only 500 students may be tested with a national test. A locally devised set of essay questions, called the SAGE test, is given to other students. She then reported that an experiment will be tried to see whether a sufficient number (500) of students will volunteer to take the C-BASE test. Other students will not be tested. The Catalog statement and the policy will not be changed; this effort is only an experiment. G. Hall then thanked Mayhew for her efforts. Mayhew concluded by noting that THEC hopes the institution learns something about itself from the process; it does not simply want the data for its own use.

5. B. R. Carruth reported on proposed changes (document distributed at meeting) in the UTK curriculum review process. Because the proposed changes will require changes in the bylaws, the Faculty Senate cannot consider the proposal until next fall (there is insufficient time for consideration before the May meeting). Carruth estimated that in some cases about 50% of the time currently required for curricula approvals would be saved if the proposals are adopted. The proposal will be taken to the Faculty Senate.

6. R. Mundy answered questions about the Salary Overlap Study. T. Davies moved deletion of the first recommendation of the report which concerns legal counsel. Mundy did not object. The motion to delete was seconded and passed. Discussion of the second and third recommendations centered on their wording and intent. Eventually the committee decided the words "an explanation" and "should be inserted in the third recommendation after "request". A revised report will be taken to the Faculty Senate.

7. Peterson opened a discussion of whether a committee should be created to study and investigate issues related to religion and the UTK campus context. G. Reed suggested that a committee be formed and given only the first charge (to determine the issues and their implications). The Executive Committee recommended proceeding with formation of the committee.

8. Peterson next turned to the work of the UT Video Network Steering Committee and questions related to distance education. She raised the possibility of having the Educational Policy Committee manage a study of distance education. Several individuals, such as the chair of the EPC, the Faculty Senate president, the Vice Chancellor for Academic Affairs, and the Associate Vice Chancellor and Dean of Continuing Education were identified as persons who should be involved in planning how to study various aspects of distance learning.

Respectfully submitted by Sam Jordan

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