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The University of Tennessee

Minority Student Affairs

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Reservations Request

Please fill out the form below to REQUEST a room reservation. You will be contacted in five to seven business days by the the Black Cultural Center Reservations Office to complete your reservation. Your reservation is not complete until you receive confirmation from the reservationist that your event was successfully scheduled. New reservations for the following academic year will typically be processed after June 1 (please submit after that time).

Certain events and all fund-raising activities may require the completion of a Solicitation Form, which must be approved by the Office of the Dean of Students at least seven (7) days in advance of the event. The requestor will be notified through e-mail if a Solicitation Form is required. Failure to submit a solicitation form, if required, will cancel your reservation.

If you have any additional questions, please contact Mr. Robert Hill at (865) 974-6861 or reservations@utk.edu.

I. Sponsor Information


Contact Name   
                           Last                          First  
Organization/Department  Department Account Number (if applicable) 
   
Phone Number  Fax Number 
   
UT E-mail Address   
   
Mailing Address  
   
Street City                                  State        Zip
  
Billing Address (if different)  
   
Street City                                  State        Zip

II. Event Information


Event Name Date of the Event(s)  (mm/dd/yyyy)
   
Event Start Time  (hh:mm AM/PM) Event End Time  (hh:mm AM/PM)
   
Estimated Attendance Type of Activity
   
Requested Room(s) (Check all that apply.) AV Equipment Needs (Check all that apply.)
Multipurpose Room 102
Multipurpose Room 103
Multipurpose Room 104
TV Lounge
Lobby
Gallery
Library
Front Plaza
Kitchen 		Conference Room 216
Computer Lab
Tutoring Room 207
Tutoring Room 208
Tutoring Room 209
Tutoring Room 210
Tutoring Room 211
Tutoring Room 212

Additional Details
None
AV Cart
DVD/VHS Combo Unit
Easel
Extension Cord
Flip Chart
Microphone
Multimedia Projector
Overhead Projector		 Podium (with Mic)
Podium (No Mic)
Projection Screen
Lavaliere (Lapel) Mic
PA System
Power Strips
Portable Proxima Projector
Portable Projection Screen
Other (Please Specify)

Other
 
Open to the Public Admission Fee
 

III. Food and/or Beverages

Will there be food at the event?

IV. Agreement

By submitting this request for reservation you agree to the following:

  • Changes must be submitted at least two business days before the reservation date.
  • Cancellations must be submitted at least two business days before the reservation date. Failure to notify the Reservationist of a cancellation in advance may result in $20.00 per room service charge or temporary loss of reservation privileges.
  • Charges may be associated with the use of an area in the Black Cultural Center. These charges may include room rental, extended hours, custodial, staff, police, telephone, etc. The Black Cultural Center will make a reasonable effort to notify the requestor of charges for services requested.
  • I agree to pay any and all fees or damages that may occur in relation to this reservation request.
  • I have read, understood, and agree to abide by the reservation policies stipulated above.


Disclaimers

The University of Tennessee does not discriminate on the basis of race, sex, color, religion, national origin, age, handicap or veteran status in provision of educational opportunities or benefits.

The University of Tennessee does not discriminate on the basis of sex or handicap in the educational programs and activities which it operates, pursuant to the requirements of Title IX of the Educational Amendments of 1972. Public Law 92-318; and Section 504 of the Rehabilitation Act of 1973, Public Law 93-112, and the Americans with Disabilities Act of 1990, Public Law 101-336, respectively.

This policy extends to both employment by and admission to the University. Inquiries concerning the Title IX and Section 504 and the Americans With Disabilities Act of 1990 should be directed to the Office of Affirmative Action, 2110 Terrace Avenue, The University of Tennessee, Knoxville, Tennessee 37996-3558 or call (865) 974-2498. Charges of violations of the above policy should also be directed to the Office of Affirmative Action.