News & Announcements

Changes to Tenure Data (8/31/09)

Effective August 31, 2009, changes have been implemented in how tenure data is recorded in the IRIS system. The changes were designed by a committee of representatives from all UT campuses. All tenured employees now have an additional tenure record with updated information with a start date of 8/1/2009. more

Revision of UT Best Business Practices in the IRIS Environment (8/12/09)

UT Best Business Practices in the IRIS Environment has been revised. The purpose of the guide is to provide information on certain departmental procedures performed outside of/in conjunction with IRIS procedures, as well as important controls needed to safeguard university assets. Areas covered include accounts payable, deposits, and ledger reconciliation. The primary revision addressed the policy change to provide moving allowances rather than paying or reimbursing the moving expenses of certain new employees, among other minor revisions. The document is posted on the Audit and Consulting Services website.

Contract Management System (6/16/09)

Over the past several months, the IRIS Project Team, individuals from the Contract Office in the Treasurer's Office, and Campus representatives have collaborated to replace the Contract Tracking System that has been housed on the AS400 since the early 1980s. The new Contract Management System provides additional data, imaging capabilities, improved reporting to external agencies, improved tracking capabilities, and departmental access. Effective June 1, 2009, the initial phase of the system was released to Campus Contact offices. Once the appropriate security has been established the system, including update and display, will be available to departmental users.

To support the new system, a new Contract Review and Approval form (including the Certification statement) and instructions have been posted on the Treasurer's Office webpage under Contract Administration -> Forms The document is an interactive Word document that allows you to create, save, and print your form. To enter data on this new form, use your mouse and click the pointer inside the gray box for each piece of data. Then, type an appropriate response for the information that pertains to your contract.

The new three-page Contract Review and Approval Form is used to document information regarding the contract that is being reviewed and approved. The first page contains general data regarding the contract. The second page is used for hand-written comments and approvals during the review. The third page records the certification made by the originating department and the central contract office that all requirements of the contract have been met.

Please contact your campus contract office if you have any questions or need help in completing the form.

Previously Announced Items