1. How do I start an organization?
You may pick up a New
Student Organization Registration packet at the Office of the
Dean of Students, 413 Student Services Building or print one
out by Clicking Here.
You may begin conducting planning meetings after the initial
contact information is submitted. Pending organizations may
have up to three (3) meetings within ninety (90) days to elect
officers and create a constitution. The completed packet
should be returned to the Office of the Dean of Students, 413
Student Services Building for review by the Advisory Committee
for Student Organizations (ACSO). top^ |
2. What is ACSO?
The Advisory Committee
for Student Organizations is a review board of students
appointed by The Student Government Association. They meet on
an ad hoc basis, usually once a month. A copy of the review
checklist that ACSO will use is included in your packet. All
student organizations must be approved by ACSO before they may
be recognized or make use of university facilities. You do not
have to be present for the review.
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3. How do I know when we can have events?
Associate Dean of
Students Ron Laffitte will send a letter to the group
president and advisor as soon as ACSO has made a decision. You
will also be notified by letter if your packet is not
accepted, the reason why it was not, and you may resubmit a
revised packet for the next ACSO review.
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4. What's a solicitation form?
A solicitation is an
event request. You must request approval for any event other
than regularly scheduled meetings. You may pick up a hard copy
request at our office or use the online version located here.
Please allow at least seven (7) working days for processing.
Your approval will be sent by email. Please print a copy and
keep it posted at the event. Some high traffic areas such as
the University Center, the Black Cultural Center, and Residence Hall Courtyards
may need a separate reservation as well.
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5. How do I reserve meeting space for my
organization?
Each building on campus
has a Building Representative that you should contact to
reserve indoor meeting space on campus. You can access
this list by clicking here.
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6. Who can be an advisor for my organization?
Any full time staff or
faculty member at The University of Tennessee can be your
organization's advisor.
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7. How
often do I need to update my student organization’s
registration with the Dean of Students?
Updates
should be done once a semester before the last class day of the
semester or whenever a change occurs in your organization’s
representative body and can be done by printing the form
located here.
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8. How
do I get tables and chairs at my event?
Tables
and chairs may be delivered between 8:15 a.m. and 4:00 p.m. by
Facilities Services. Be sure to indicate what you need in your solicitation form.
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9. Can
my organization use The University of Tennessee’s
non-taxable identification for itself?
No, each
organization is a separate tax entity from the University and
must get non-taxable status from the Internal Revenue Service.
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10. How do I get the UPSF (University Program and Services Fee)
funding for my organization?
A mass e-mail is sent to
registered student organizations regarding an informational
meeting about the UPSF application process. The email is sent
to your student organization's email address. Therefore,
it is very important that your organization's email account is
checked regularly and any information communicated to new
leaders. The funding meeting
usually takes place in February and it is highly recommended that
each organization send a representative in
order to educate their organization about available funding.
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11. Where can I get a slip
‘n slide, grill, and tent?
You
have to make your own slip ‘n slide and provide your own
water. Remember BYOG (bring your own grill). The Office of the
Dean of Students does not have a slip ‘n slide, grill, or
tents to provide student organizations. Facility Services can provide table and chairs, as well as assistance with electricity, water, and staging. Some of these services may have fees associated with them. Please include these items in your solicitation form.
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12. What
does a student organization have to do if members of the
organization want to take a trip?
The first thing you
should do is contact your advisor to get his or her approval
for the trip. Your
advisor will tell you how you can complete a Travel
Authorization Form. A Travel Authorization Form is mandatory for any student organization that receives funding from the University of Tennessee. Your advisor
will also be able to help you complete this form but as a
general guideline you should know travel dates, names of
members who will be traveling, and the name of the location
each member will be staying at on the trip. Since it takes time to process the Travel Authorization
Form and obtain the necessary signatures to approve the
request, you should prepare well in advance of the trip. You should also review the University Liability Policy
with each of your members going on the trip located here. If you or your advisor has any questions regarding this
process please contact the Dean of Students Office.
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