Download Forms
Below are some of the more commonly used forms for International Scholars. Adobe Acrobat Reader is required to open and view/print any of the forms. For help with working with PDF forms, see our PDF Tip Sheet. For questions about completing the forms or which forms are appropriate for your situation, please contact Wendy Syer, Assistant Director of the Office of International Scholar Services, syer@utk.edu.
J-1 Forms
- J-1 Request
When a UT department has invited an international scholar for a visit, the J-1 visa is often the most appropriate visa for the visitor. This form should be completed by the host department. This request form should not be used for students. The J-1 visa is also not appropriate for tenure-track or other long-term employment (longer than 5 years total). - Request for J-1 Extension (Department Form A)
A host department should fill out this form to request an extension of J-1 program for an international scholar or visitor. Note that the maximum length of time permitted for a J-1 scholar is normally three years from the date of entry to the U.S. - Request for J-1 Extension (Scholar Form B)
An international scholar requesting an extension of J-1 status should complete this form and submit to host the department. The department then completes Form A above and submits both applications together. - Short Term Activities Payment
Normally, a visiting professor, researcher, or short-term scholar with J-1 status may be paid only by the sponsoring institution. Thus, in most cases, J-1 scholars sponsored by The University of Tennessee, Knoxville may not receive payments from other U.S. institutions, unless arrangements have been made for this before the scholar arrives. However, J-1 scholars may apply to their sponsor for permission to receive some payment from other institutions for short-term activities classified as “occasional lectures or consultations”. This information explains what types of payments can be authorized and how to apply for the authorization. - Address Change Notification
U.S. law requires all J-1 Exchange Visitors to inform their program sponsors of their U.S. address within 30 days after arriving in the U.S. and within 10 days after any move to a different U.S. address. This address change must then be entered by your Program Sponsor into the SEVIS database. (Student and Exchange Visitor Information System). Failure to notify the Program Sponsor of a change in address will result in the termination of the Exchange Visitor’s program. - Student Request Form (UT STUDENTS ONLY)
This form is used by a J-1 student to request a DS-2019, a travel signature, or an extension of the student's J-1 program. - Academic Advisor J-1 Extension Request Form
This form is used by a student's academic advisor to provide information in support of the student's request for a J-1 program extension. - Certification of Academic Status
This form should be completed and signed by the intern’s Academic Advisor or other representative at his/her home university. - DS-7002: Training / Internship Placement Plan
- English Proficiency Form for Prospective J-1 Intern
If the required interview was conducted in English by the UTK host professor, this form can be filled out by the same person (Section 1). Otherwise, the English Proficiency Form may be completed by an English Instructor at an academic institution or an English Language School (Section 2). A third option is to attach a copy of a TOEFL score which would satisfy UTK undergraduate admission requirements. - Interview Report Form for Prospective J-1 Intern
This form must normally be completed the intern’s host professor at The University of Tennessee, Knoxville, before the DS-7002 and the J-1 Request Form are completed. In some cases, the interview can be conducted by a representative of the student/intern’s home university if there is a written agreement with UTK. - Evaluation of Internship for J-1 Intern
U.S. law requires that J-1 Interns have an evaluation of progress at the middle of their program and at the end. - J-1 Request Form (Intern)
This form is used to initiate paperwork for a J-1 Visitor coming in the Intern category. - Departure Notification
U.S. law requires the university to notify the U.S. Department of Homeland Security (DHS) of an early departure of an international scholar, employee, or intern with J-1 or H-1B immigration status. To ensure that this information is relayed on time, we ask that the host department notify the UTK Center for International Education (CIE) of the departure of every J-1 or H-1B scholar, even if it is not early. - Request to Transfer Host
When a J-1 scholar or intern comes to UTK, he/she is assigned to a host professor or other staff member for the duration of the visit. Sometimes it is necessary to change the host assigned to the scholar or intern. This is allowed as long as the activities and “program goals@ of the scholar/intern will not change substantially, and as long as the new host professor agrees to take on the responsibility of the host. - Request to Cancel J-2 Record
Dependents of a J-1 scholar may apply for a J-2 visa, enter the U.S. and remain in the U.S. as long as the scholar remains in J-1 status. Occasionally, a J-2 dependent changes his/her mind and decides not to come to the U.S. or to leave early. If this is the case, then you can ask CIE to cancel the SEVIS record of the dependent by submiting this form to CIE.
H-1B Forms
Important: Please contact Wendy Syer at the Center for International Education prior to completing and submitting any forms related to H-1B processing.