Fiscal Policy 715- Entertainment
Knoxville Campus Supplemental Policy January 29, 2004
The objective of Fiscal Policy 715-Entertainment is to provide policies and procedures on the payment and reimbursement of entertainment expenses. The policy outlines situations where it is appropriate for entertainment expenses to be paid by the university.
In addition to the policies outlined in Fiscal Policy 715, the Knoxville campus requires Central prior approval for entertainment expenses of $500.00 or more. The prior approval request document must include the following information:
- Purpose of the event (include why the expense is an appropriate university expense)
- Date of the event
- Estimated number of attendees
- Estimated average cost per attendee
- Funding source for expense
Send the request from the Department Head through the appropriate College/Division approval to the Vice Chancellor in your area. The request will be returned to the unit with the approval signatures or an explanation for denial. If the request is approved, when the invoice is entered into IRIS for the reimbursement request, include in the text “Prior approval granted by (approver name) on (date). Prior approval letter on file in the department.”
If the payment is on a contract for example and to be paid through the Treasurer's Office, attach the prior approval to the invoice. The invoice must be accompanied by an approved request or be signed by the campus business officer (CBO).
Questions regarding the supplemental policy on Entertainment should be directed to the Vice Chancellor for Budget & Finance Office 865-974-4204.
Contact
Office of Budget and Finance
407 Andy Holt Tower
Knoxville, TN 37996-0141
Phone: 865-974-4204
Fax: 865-974-8131