The University of Tennessee, Knoxville

Commission for Blacks



Bylaws

PURPOSE

The Commission for Black Faculty, Staff, and Students (CFB) is a body appointed by the Chancellor to advise on planning, implementation, and evaluation of University programs, policies, and services as they relate to Black students, faculty, and staff of the Knoxville campus. The Commission reports administratively to the Office of the Vice Chancellor for Diversity.

RESPONSIBILITIES

The Commission:

COMPOSITION

The Commission shall consist of a proportionate number of faculty, staff (exempt and non-exempt), students (undergraduate and graduate), and external community members (ideally 2 of each) as voting members. However, the number of members shall not exceed fifteen (15). Membership shall be distributed among the various colleges, schools and administrative units of the University. The Chair of the Commission, either as a single Chair or two Co-Chairs, hereafter referred to as Chair, will forward nomination to the Chancellor, who shall appoint the Commission annually.

Membership also shall consist of the following administrators, chairs, representatives or respective designees:

*Designates Voting Members

Executive Committee

The Executive Committee shall be comprised of the CFB Chair (Co-Chair), Chair-elect, Immediate Past Chair, Chairpersons of standing committees, ex-officio members from the offices of Equity and Diversity and Human Resources, and the representative of the Black Alumni Council. As necessary, this committee shall schedule and conduct regular monthly meetings prior to the regular Commission meetings. The Chair will decide the modality of the meetings (i.e., virtual room on the Blackboard site, face to face, email, etc.), and communicate such plan in advance of the meeting.

Chair (Co-Chair)

The Chair (or co-Chairs) shall be appointed by the Vice Chancellor for Diversity on a biennial basis, and heads the Commission. The Chair may serve consecutive terms, based on appointment. Following the appointment, the Chair will serve as Immediate Past Chair. Key duties/responsibilities shall include:

Chair-elect

The Chair-elect shall be elected by majority vote by the voting members of the Commission, and is recommended to and approved by the Vice Chancellor for Diversity. At least one month prior to the election of the new Chair-elect, nominations shall be solicited from past or present Commission members (i.e., voting members). Ballots shall be sent to the Commission and tallied at the meeting at which the election is to take place. The Commission's recommendation to the Vice Chancellor for Diversity shall be determined by a simple majority vote.

Immediate Past Chair

The Immediate Past Chair role shall be the Chair whose appointment has just been completed, and shall last for one calendar year. The Immediate Past Chair does not require additional Vice Chancellor for Diversity appointment/approval.

Chairperson of Standing Committee

The Chair will appoint a Chairperson for each Standing Committee, and ad hoc committees as needed. All committee members shall be Commissioners who volunteer to serve on an active basis. The Chairperson of a Standing Committee shall serve as appointed, which is generally on an annual basis.

Standing Committees

Commissioners are expected to serve on, and actively participate in, at least one of the following standing committees:

Faculty, Staff, and Students Interest Committee

Community Outreach & Public Relations Committee

Awards Committee

Bylaws Committee

All committees will meet at least one (1) time during the semester. Each Chairperson of a Standing Committee will provide a written summary of committee activities as directed by the Chair. Ad hoc committees shall be formed as needed and directed by the Chair.

Graduate Assistant

The Executive Committee shall select a graduate assistant to aid the commission by attending and taking notes at Commission meetings, disseminating information to the Commission, or performing other tasks assigned by the Chair. This graduate assistant shall have a fifty percent appointment, including a fee waiver, and shall be supported by the Chancellor's office.

MEETINGS

Frequency

The Commission shall schedule regular monthly meetings at time to be agreed upon at the beginning of each semester. Additional meetings shall be scheduled as needed. The agenda at these meetings shall be determined by the Commission and may include items requested by the Vice Chancellor for Diversity, a member of the faculty, staff, or student body with a concern or grievance, or of any member of the UT Knoxville community with an issue which might require attention. All meetings shall be open to any member of the UT Knoxville community. A quorum is constituted by the number of commissioners present.

Rules of Order

The meetings of the Commission shall be conducted in accordance with Roberts Rules of Order.

BUDGET

The Commission for Blacks, being an advisory body serving the Vice Chancellor for Diversity, shall be provided with an operating budget through that office to cover such expenses as telephone service, graduate assistant, web maintenance, the newsletter, and other miscellaneous operating expenses.

APPROVAL AND AMENDMENTS

These bylaws shall be approved by a two-thirds vote of the Commission, taken by a ballot or via email, and may be amended by a similar vote taken at a subsequent regularly scheduled meeting. Both bylaws and amendments shall become effective upon the approval of the Vice Chancellor for Diversity.


 

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Knoxville, Tennessee 37996 | 865-974-1000
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